Travel Planning Guide: When You Return

Post-Trip Checklist

  • Calculate any eligible per diem or mileage
  • Convert any expenses in a foreign currency to U.S. dollars.
  • Complete the Post-Trip Worksheet (or your department’s alternative)
  • Submit original itemized receipts and other travel documentation for reimbursement processing
  • Return any cash in excess of reimbursable expenses for cash advances
  • Certify/approve any applicable reimbursement in the eTravel System.


Receipts & Reimbursements

Keep original, itemized receipts for all travel related expenses and submit all travel documentation to your department/college to justify your expenses and receive any reimbursement for out-of pocket expenses.  Personal funds used to pay for travel expenses will not be reimbursed until after the trip is complete.   Refer to the Travel Policy for documentation required for reimbursement.

NOTE:  The Travel Planning Guide is a general resource and may not be inclusive of all considerations necessary for planning your business travel.  Consult your Service Center, Fiscal Office or other university-related travel resources to ensure all policies and basic requirements are considered.