Airfare: All individual business travel airfare should be booked through the university-contracted travel agency, but we recognize that there are circumstances where that may not be feasible. CTP/Concur should be consulted first along with the submission of the Price Match Request Form when fares are located with an alternative source that appear less expensive. The university recognizes that local (in country) travel within some countries requires the use of small airlines that are best booked on location and on short notice. People may continue to book these flights directly but travelers must provide documentation that clearly demonstrates the specific limitations that prevent purchase through CTP/Concur to justify any reimbursement and for compliance review. To expedite the reimbursement process in these cases, consult the Travel Office for a pre-authorized exception before purchase.
Rental Car: All individual business travel rental car expenses should be booked through one of the university contracted rental car agencies, but we recognize that there are circumstances where that may not be feasible. When possible, Enterprise, National or Hertz should be consulted first. Exceptions may be granted in cases where locations do not have available fleet. Travelers must provide documentation that clearly demonstrates the specific limitations that prevented purchase through Enterprise, National or Hertz to justify any reimbursement and for compliance review.