How is a mileage reimbursement calculated when my normal home to work commute includes alternate destinations?

The travel policy limits reimbursable miles to the number driven in excess of the number of miles involved in the individual’s daily commute (round trip) for work. This calculation applies even in cases where the individual does not normally drive to the primary work location. This calculation does not apply if the individual drives to a place other than the usual work site on a non-normal workday.

Best Practice Examples:

Example A: Joe generally drives 13 miles to and from his usual work site on Main Campus in Columbus for a normal round trip commute of 26 miles. Today, however, Joe needs to drive from his home to the Mansfield Campus to attend an early morning meeting (66 miles). After the meeting, he continues to his primary work location (69) where he completes his work day and then drives home. As a result, today Joe drives 148 miles – from home to Mansfield to his office and back to his home. Joe can request reimbursement for 122 miles today. This represents the number of miles that he drove in excess of his usual round trip commute (66+69+13-26=122).

Example B: Sue drives to her Main Campus office on Monday morning, leaves to attend a required function in Newark, and returns to the office. She can request reimbursement only for those miles driven in excess of her normal commute, in this case, the drive to Newark and back to Main Campus.

Example C: Jake usually drives 14 miles round trip to his work site on Main Campus. His normal work schedule is Monday through Friday. On Sunday evening he drives 27 miles to Columbus Airport to catch his flight to an out-of-state conference. Jake can request reimbursement for all 27 miles driven this day, since it is not a normal work day and he is not going to his normal work site. (If, however, he had needed to work in his office on that Sunday, his 14 mile round-trip commute would not have been reimbursable.)

See Mileage Best Practice Graphic Guide

FAQ Set: