What is required to document preapproval for business travel?

Approval for university business travel and estimated costs must be documented prior to the trip.  This approval may be noted by an internal form, email, approved T Number or other equivalent documentation that would be available for audit and review. Preapproval for business travel is required regardless of whether university procurement methods are being used for advanced payments.

Best Practice Tip: It is a recommended best practice to initiate a T Number (travel request) for all travel, regardless of payment sources, to ensure the traveler can be tracked in the event of emergency circumstances.

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