What is the university best practice for pulling an airfare cost comparison when blending business travel with leisure? [1]
The best practice is to pull the airfare cost comparison within 24 hours of the actual purchase (when reasonably possible).
Comparisons should be pulled from a full service agent with the contracted travel agency or through Concur (online booking tool). The comparison should include the date of the request and the lowest reasonable coach/economy quote in respect to both the business portion and the business/leisure portion.
The cost comparison should be attached to the Travel Comparison Worksheet [2] and uploaded to the Spend Authorization and be available for processing with the Expense Report for the airfare.