Sponsored Students

A sponsored student has part or all of their tuition and fees paid to Ohio State directly by an outside organization such as a branch of the military, a foreign embassy, or an employer. To qualify for sponsorship, a student must be in a formal, contracted relationship with their sponsor.

This type of payment arrangement is different from a tuition reimbursement program that many employers provide as an employment benefit.

Submit a Sponsor Authorization or Voucher

An authorization or voucher is a document from your sponsor stating that they will assume partial or full financial responsibility for your tuition and fees. We use this document along with information on file about your sponsor to credit your statement of account and invoice your sponsor.

You are required to submit an updated authorization or voucher for your sponsor arrangement at least once per year; some organizations require you to submit your authorization on a per semester basis.

Authorizations and vouchers should be submitted via email or fax to the Office of the University Bursar's Sponsored Programs department:

The Ohio State University
Office of the University Bursar
Attn: Sponsored Programs
2nd Floor, Student Academic Services Building
281 W. Lane Avenue
Columbus, OH 43210-1132

E: sponsprg@osu.edu
F: 614-292-1106

We recommend submitting your authorization no later than 14 days prior to the fee payment deadline (21 days before classes begin) to ensure that it appears on your statement of account in a timely fashion. Your authorization must be received by the fee payment deadline to avoid late payment fees.

Sponsored Student Statement of Account

Once your authorization has been submitted and processed, your statement of account will be credited with a "Transferred to..." line item. This indicates that the responsibility for payment in the amount listed has been transferred to your sponsor. Sponsors may choose to pay all or a portion of your bill. Communicate regularly with your sponsor to ensure that you are aware of which charges will and will not be covered. Any fees not paid by your sponsor are due as noted and must be paid through other means.

Example Statement of Account - Sponsored Student

Example Statement of Account - Sponsored Student

The Sponsor Billing Process

The Office of the University Bursar begins billing sponsors for tuition and fees five weeks into the term. Invoices may be mailed, emailed, or uploaded to an online invoicing portal; our office will work directly with your sponsor to determine their preferred method for invoice receipt.

Any refunds that result from overpayment by a sponsor will be returned to the sponsor or applied to their sponsor account for use in the next semester, if requested. Refunds that result from overpayment by a sponsor will not be issued to students.

Sponsor Payment Options

The Office of the University Bursar works with sponsors directly for payment remittance. If you are a sponsor paying on behalf of one or more students, please see below for payment options.

The Ohio State University does not provide enrollment verification or academic information (for example grades, GPA, credit hour information, or class schedules) directly to sponsors. If you require this information to issue payment, please contact your sponsored student.

If payment is not received by the due date on your invoice, the amount due will be removed from your (the sponsor's) account and charged back to the student.

Resources

• Ohio State University IRS Form W-9

Military and Veteran Students - The GI Bill

The GI Bill offers financial support for education and housing expenses to armed forces service members and veterans. At Ohio State, processing and posting of GI Bill benefits is a partnership between the Office of Military and Veterans Services (OMVS) and the Office of the University Bursar. OMVS certifies that military and veteran students are eligible to receive GI Bill funds and the Bursar posts the payments to student accounts once they arrive from the U.S. Department of Veterans Affairs (VA).

Generally, payments from the VA are posted to your student account 5-10 business days after funds are sent.

If you have questions about your GI Bill eligibility or certification, please contact the Office of Military and Veterans Services at milvets@osu.edu or call 614-247-VETS (8387).

Resources

• GI Benefits - Office of Military and Veterans Services
• Education and Training - U.S. Department of Veterans Affairs
   

Sponsored Student Responsibilities

Your responsibilities as a sponsored student include:

• Provide Ohio State with a current valid authorization/voucher from your sponsor.
• Monitor your statement of account on a regular basis. Any charges unpaid by the sponsor are the student's responsibility.
• Know when your authorization has expired and obtain a new one. Ohio State will not contact you or your sponsor when an authorization is no longer valid.
• Provide your sponsor with additional information such as grades, class schedules, transcripts, and any other non-financial related information requested by the sponsor.