When is a Spend Authorization required? [1]
A Spend Authorization (SA) must be approved in Workday prior to the trip in order to process any payment using university procurement methods (e.g. PCard or PO).
A Spend Authorization is required when the destination is 45 miles or more from the traveler’s headquarters or work location (as defined by the traveler’s flexible work agreement [2] or HR documentation) and/or if travel expenses extend beyond mileage or parking. This applies even when there are no anticipated travel expenses or when a third party is paying for the travel expenses for duty of care purposes.
A blanket Spend Authorization is recommended with multiple in-state transportation costs within a fiscal year.