A Spend Authorization (SA) must be approved in Workday prior to the trip in order to process any payment using university procurement methods (e.g. PCard or PO).
A Spend Authorization is required when the destination is 45 miles or more from the traveler’s headquarters or work location (as defined by the traveler’s flexible work agreement or HR documentation) and/or if travel expenses extend beyond mileage or parking. This applies even when there are no anticipated travel expenses or when a third party is paying for the travel expenses for duty of care purposes.
A blanket Spend Authorization is recommended with multiple in-state transportation costs within a fiscal year.
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