Controller FAQ
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FAQ Topics
General
How do I get a printed copy of the university's Financial Report?
Contact Tricia Privette at (614) 688-3728 or Privette.3@osu.edu. If you would like to be added to the annual mailing list, please indicate this.
Project Capitalization
When Should an FOD Project be Capitalized?
Please see this document for guidance.
Asset Management
Do I have to track non-capitalized assets?
All capitalized assets must be tracked in the Financials system. For non-capitalized assets, use of the Financials system for tracking is strongly encouraged in preparation for the transition to WorkDay in 2019.
How do I order non-capitalized tags?
To request non-capitalized assets tags, send an email to Asset Management Office including the requestor’s contact information, 5-digit unit number and number of tags needed.
Are my assets insured when off-campus or at a remote location?
Consult Risk Management for verification of insurance on assets that are in transit or in use off campus.
I have a tag that is worn or has fallen off. Can I get a new one?
To request a replacement tag, send an email to Asset Management Office including the requestor’s contact information, asset IT and tag number.
Can I take an asset off campus?
Authorization to take an asset off campus is at the discretion of the unit’s Asset Coordinator and Dean/VP/SFO/Designee and must be documented on the AM-Asset Off-Camus Stewardship Form.
Can an employee keep or purchase an asset after its use is complete?
An employee cannot take possession of an asset without documented authorization from the Dean or Vice President of the College/VP area and the Surplus Department.
Can I donate/sell assets that no longer have a useful life?
Please refer to the Dean or Vice President of your college and the OSU Surplus Department.
How do I dispose of an asset that is no longer working or its use is complete?
Proper disposal of an asset must be coordinated with the Surplus Department.
How do I retire capitalized assets in the Financials system?
Disposition of an asset (e.g. retirement, sale, transfer, et al) must adhere to specific Asset Management policy criteria and properly documented in the Financials system. A UNIV Asset Maintenance Form must be initiated by the unit and submitted to Asset Management in order for capitalized assets to be removed from the organization's records in the Financials system. OSURF asset retirements must be submitted to OSP Asset Management for approval.
How do I retire non-capitalized assets in the Financials system?
Disposition of an asset (e.g. retirement, sale, transfer, et al) must adhere to specific Asset Management policy criteria and properly documented in the Financials system. For retirement of non-capitalized assets, see step-by-step ASSIST guide: Retire an Asset.