Student Policies and Procedures

Financial Responsibilities

The Financial Responsibility Statement outlines the terms and conditions of the financial responsibilities and obligations associated with attending The Ohio State University.

Because certain eligibility is required and must be maintained in order to have the cost of attending Ohio State covered by other means, students who have their cost of attendance paid by graduate fee authorizations, appointments, sponsorship, scholarships, or other third-parties are ultimately financially responsible for these costs. As such, all students must agree to the Financial Responsibility Statement each term for which they are enrolled. Students who do not complete the Financial Responsibility Statement prior to registering each term will have a Registration Lock Hold placed on their account, preventing them from registering, adding courses, or moving off a wait-list. Once the statement is completed for the term, the hold is removed.


Please visit Financial Responsibility for more information. 

 

Refund Policy

Refunds from excess Financial Aid are available via direct deposit no sooner than 5-7 days before the start of classes each term.

Please note: Paper check payments are held for 21 days and electronic check payments are held for 10 days from the date posted to the student account, before they are eligible to be refunded.

FERPA (Family Education Rights and Privacy Act)

The Family Education Rights and Privacy Act of 1974 (or FERPA) is a federal law designed to protect the privacy of a student’s educational, financial and health records. Without the appropriate student information releases, student account and academic records cannot be discussed with a parent, guardian, spouse, or other parties.

1098-T

The Form 1098-T is available for eligible students through My Buckeye Link. Not all students are eligible to receive a 1098-T per IRS guidelines. For more information, see 1098-T FAQs.

Colleges and universities are required under Internal Revenue Code Section 6050S to issue the Form 1098-T for the purpose of determining a tax payer’s eligibility for various tax credits and/or deductions.

*Please note: Ohio State reports charges not payments on the 1098-T.

Ohio State must file a Form 1098-T for each student enrolled for the given calendar year and for whom a reportable transaction is made.

However, the IRS does not require Ohio State to provide a Form 1098-T for:

  • Courses for which no academic credit is offered, even if the student is otherwise enrolled in a degree program

  • Courses in which an E or EN grade was received

  • Nonresident alien students

  • Students whose qualified tuition and related expenses are entirely waived or paid entirely with scholarships

  • Students whose expenses are covered by a formal 3rd party billing arrangement

Returned Items

Checks can be returned from the bank for the following reasons including:

  1. Non-sufficient funds (NSF)
  2. Account closed
  3. Lack of information
  4. Suspicion of fraud
  5. Stale date
  6. Customer placed stop payment

Please note: There is a $30 fee for returned checks.

Paper Check Guidelines

Definitions of Acceptable Checks with Proper Identification

The Uniform Commercial Code (UCC) section three and four designate the following
cash equivalents as checks and they are to be processed as any other check.

  • Cashier’s Check – A check purchased at a bank for any amount; the bank completes all information on the face of the check with a bank officer signing as the maker.

  • Certified Check – A personal check guaranteed by the bank; the check is stamped “certified” and signed by a bank officer.

  • Money Order – An item purchased at a bank, post office, or other business establishment for any amount up to and including $200. The bank completes only the amount information.

  • Traveler’s Check – A special check supplied by banks or other companies for the use of travelers; these checks already bear the purchaser’s signature and must be countersigned in the cashier’s presence.

  • Personal Check – A written order payable on demand, drawn on a bank by a depositor; a personal check is written against an individual’s funds as opposed to a cashier’s check, certified check, money order, or traveler’s check, all of which are written against bank funds.

    • NOTE: Personal checks are accepted for purchase of good or services. Cashing of personal checks is prohibited.

Brutus Buckeye Check

Definitions of Unacceptable Checks

  • Counter Check – A non-personalized, non-encoded check that is available at most banks.

  • Starter Check – A non-personalized check that a person receives from a bank when they establish a new checking account. These are for the person’s use prior to receiving encoded checks from the bank.

  • Third Party Check – A check made payable to a person or organization other than the one accepting or cashing the check (for example, a paycheck).

  • Foreign Check (unless there are exceptional circumstances) – A check written on a foreign bank (e.g., a Canadian bank) not specifically prepared as U.S. currency. Contact the Office of Financial Services if a foreign check is received. If a foreign check is accepted, complete a Foreign Check Transmittal Form and contact the Office of Financial Services, Bank Reconciliations at 292-4822 for instructions.

Student Code of Conduct

The code of student conduct is established to foster and protect the core missions of the university; to foster the scholarly and civic development of the university’s students in a safe and secure learning environment, and to protect the people, properties and processes that support the university and its missions. The core missions of the university are research, teaching and learning, and service. Preservation of academic freedom and free and open exchange of ideas and opinions for all members of the university are central to these missions.

Student Code of Conduct