Student Policies and Procedures

Financial Responsibilities

The Financial Responsibility Statement outlines the terms and conditions of the financial responsibilities and obligations associated with attending The Ohio State University.

Because certain eligibility is required and must be maintained in order to have the cost of attending Ohio State covered by other means, students who have their cost of attendance paid by graduate fee authorizations, appointments, sponsorship, scholarships, or other third-parties are ultimately financially responsible for these costs. As such, all students must agree to the Financial Responsibility Statement each term for which they are enrolled. Students who do not complete the Financial Responsibility Statement prior to registering each term will have a Registration Lock Hold placed on their account, preventing them from registering, adding courses, or moving off a wait-list. Once the statement is completed for the term, the hold is removed.

Financial Responsibility Terms & Conditions

General Provisions

  • My student account reflects a balance I owe for educational services obtained from The Ohio State University.
  • All parties agree The Ohio State University may renew or extend (repeatedly and for any extent of time) this agreement.

Finance Charge

  • If I fail to pay my student account, I understand The Ohio State University has the right to charge a finance charge.
  • If I decline to provide information for the direct deposit of any refund to which I may be entitled, I understand that I may be subject to returned check fee(s) if the check is undeliverable or remains uncashed for more than 90 days.

Repayment

  • I promise to pay The Ohio State University the principal, finance charges and any late charges which accrue from this agreement.
  • If payment is made by check and the check is returned, I expressly authorize The Ohio State University or its agent to electronically debit the account or generate a paper draft/substitute check against the account for the face value of the returned check and the maximum allowable state fee. The use of a check as payment is my acknowledgement and acceptance of this policy and terms.
  • If I expect financial aid to relieve all or part of this obligation, I understand it is my responsibility to meet all requirements for disbursement to my student account. I authorize The Ohio State University to apply any federal, state, and institutional financial aid to all charges assessed to my student account up to and including $200 from any prior academic year.
  • If my charges are paid by a third party I will be held responsible for payment if the third party defaults, the contract is terminated, or for any other reason the third party payment is not honored on my account. I understand that if my financial aid is reduced or cancelled, I will be responsible to pay back to the university any amounts that I am not eligible for under applicable financial aid guidelines.

Withdrawal

  • If I withdraw from The Ohio State University, I understand I am still responsible for paying any remaining balance on my student account in accordance with withdrawal policies of The Ohio State University and Federal Financial Aid requirements. I will be in default if any of the following happens:
    • If I fail to make any payment when due as specified by the University.
    • If I break any promise made to the University or fail to perform promptly at the time and in the manner provided in my agreement with the University.

Rights of The Ohio State University under default 

If there is an event of default, the university may be entitled to exercise one or more of the following remedies without notice or demand (except as required by law):

  • The university may declare the principal balance plus finance charges and late fees immediately due and payable in full.
  • The university may hire or pay a third-party to collect the debt. I will pay the university all costs of collection, including, without limitation, reasonable attorney’s fees, whether or not there is a lawsuit. If not prohibited by applicable law, I will also pay any court costs, in addition to all other sums provided by law.
  • For purposes of collection of this debt, I consent to the jurisdiction of the courts of the State of Ohio.
  • Withhold Transcripts, Diploma, Grades
    • The University may withhold my official transcript, diploma or grades until all my financial obligations have been met.
  • Prevent Future Registration
    • The university may prevent future registration until all my financial obligations have been met.
  • Credit Bureau Reporting
    • I understand that failure to pay my student account may result in the University filing an unfavorable report with credit bureaus

Refund Policy

Refunds from excess Financial Aid are available via direct deposit no sooner than 5-7 days before the start of classes each term.

Please note: Paper check payments are held for 21 days and electronic check payments are held for 10 days from the date posted to the student account, before they are eligible to be refunded.

FERPA (Family Education Rights and Privacy Act)

The Family Education Rights and Privacy Act of 1974 (or FERPA) is a federal law designed to protect the privacy of a student’s educational, financial and health records. Without the appropriate student information releases, student account and academic records cannot be discussed with a parent, guardian, spouse, or other parties.

1098-T

The Form 1098-T is available for eligible students through My Buckeye Link. Not all students are eligible to receive a 1098-T per IRS guidelines. For more information, see 1098-T FAQs.

Colleges and universities are required under Internal Revenue Code Section 6050S to issue the Form 1098-T for the purpose of determining a tax payer’s eligibility for various tax credits and/or deductions.

*Please note: Ohio State reports charges not payments on the 1098-T.

Ohio State must file a Form 1098-T for each student enrolled for the given calendar year and for whom a reportable transaction is made.

However, the IRS does not require Ohio State to provide a Form 1098-T for:

  • Courses for which no academic credit is offered, even if the student is otherwise enrolled in a degree program

  • Courses in which an E or EN grade was received

  • Nonresident alien students

  • Students whose qualified tuition and related expenses are entirely waived or paid entirely with scholarships

  • Students whose expenses are covered by a formal 3rd party billing arrangement

Returned Items

Checks can be returned from the bank for the following reasons including:

  1. Non-sufficient funds (NSF)
  2. Account closed
  3. Lack of information
  4. Suspicion of fraud
  5. Stale date
  6. Customer placed stop payment

Please note: There is a $30 fee for returned checks.

Paper Check Guidelines

Definitions of Acceptable Checks with Proper Identification

The Uniform Commercial Code (UCC) section three and four designate the following
cash equivalents as checks and they are to be processed as any other check.

  • Cashier’s Check – A check purchased at a bank for any amount; the bank completes all information on the face of the check with a bank officer signing as the maker.

  • Certified Check – A personal check guaranteed by the bank; the check is stamped “certified” and signed by a bank officer.

  • Money Order – An item purchased at a bank, post office, or other business establishment for any amount up to and including $200. The bank completes only the amount information.

  • Traveler’s Check – A special check supplied by banks or other companies for the use of travelers; these checks already bear the purchaser’s signature and must be countersigned in the cashier’s presence.

  • Personal Check – A written order payable on demand, drawn on a bank by a depositor; a personal check is written against an individual’s funds as opposed to a cashier’s check, certified check, money order, or traveler’s check, all of which are written against bank funds.

    • NOTE: Personal checks are accepted for purchase of good or services. Cashing of personal checks is prohibited.

Brutus Buckeye Check

Definitions of Unacceptable Checks

  • Counter Check – A non-personalized, non-encoded check that is available at most banks.

  • Starter Check – A non-personalized check that a person receives from a bank when they establish a new checking account. These are for the person’s use prior to receiving encoded checks from the bank.

  • Third Party Check – A check made payable to a person or organization other than the one accepting or cashing the check (for example, a paycheck).

  • Foreign Check (unless there are exceptional circumstances) – A check written on a foreign bank (e.g., a Canadian bank) not specifically prepared as U.S. currency. Contact the Office of Financial Services if a foreign check is received. If a foreign check is accepted, complete a Foreign Check Transmittal Form and contact the Office of Financial Services, Bank Reconciliations at 292-4822 for instructions.

Student Code of Conduct

The code of student conduct is established to foster and protect the core missions of the university; to foster the scholarly and civic development of the university’s students in a safe and secure learning environment, and to protect the people, properties and processes that support the university and its missions. The core missions of the university are research, teaching and learning, and service. Preservation of academic freedom and free and open exchange of ideas and opinions for all members of the university are central to these missions.

Student Code of Conduct