Training and Job Aids
Consider these courses based on your role/access in Workday. An approved spend authorization is required for all business travel prior to incurring costs or commencing trip.
Consider these workshops for interactive demos and discussion relative to university business travel. Sessions will resume after Travel Suspension is lifted.
Refer to these job aids to complete tasks properly.
Additional Workday Job Aids are available at the Administrative Resource Center.
Concur Booking Tool
Workday - Spend Authorization & Expense
Before travel departure, Workday provides system documented authority to partake in business travel and extend funding to support travel costs with the issuance of an approved spend authorization (or SA#), which includes business purpose and expense estimates. Upon extension of travel costs or return from travel, Workday provides system documented reconcilation of travel costs with the issuance of an expense report (or ER). Workday accommodates all university companies (Grants/OSP, Health System and UNIV).
As a self-serve system, Workday features include:
Specific administrative access roles are determined by the unit for the initiation/approval of spend authorization (SA#) and expense reports. See your unit for access.
Business Travel Discounts
University business travelers can realize negotiated discounts on published airfare when tickets are issued directly with the university’s contracted travel agencies.
Using one of the carriers listed below through the university’s contracted agencies not only ensures discount on the fare purchase, but as the university’s spend with these carriers increases in volume, the university can leverage more substantial discounts in the future.
Airport Parking - visit links below for rates, reservations and periodic discounts for parking at the Port Columbus International Airport:
Rental Car - the university’s contracted suppliers for vehicle rental services include: National Car Rental, Enterprise Rent-A-Car and Hertz Car Rental.
Personal discounts for leisure travel may be found at Ohio State Human Resources (Buckeye Nation Rewards) and are not monitored by the Ohio State Travel Office.