Starting Jan 8th, 2025, all US citizens traveling to, or through, the United Kingdom (UK) will require an Electronic Travel Authorization (ETA). Applying for the ETA can be conducted directly through GOV.UK and is valid for multiple entries within a 2-year timeframe.
Tools & Resources
Training and Job Aids
Travel Training at BuckeyeLearn:
Introduction to Business Travel at OSU (ONLINE)
This 10-minute session is recommended for OSU employees who travel or employees who arrange travel for others. New employees or those with busy schedules will benefit from a brief, high level introduction to OSU Business Travel, with policy highlights, useful resources and directions on where to get help. >> Go to Introduction to Business Travel at OSU
Business Travel Life Cycle Training (2 options):
(ONLINE) This self-guided online curriculum is for employees who travel frequently or employees who routinely arrange and process travel on behalf of others. The curriculum is broken into 4 modules that cover the Travel Life Cycle. Learners can add all the modules to their transcript in one curriculum or complete each individually. Modules include: Travel 1: Planning Business Travel (20 minutes); Travel 2: Requesting Business Travel Authorization (30 minutes); Travel 3: Booking and Arranging Business Travel (20 minutes); and Travel 4: Expensing Business Travel (25 minutes). >>Go to ONLINE (Self-Guided) Business Travel LIfe Cycle
(LIVE AND INTERACTIVE) This live and interactive course is for employees who travel frequently, employees who routinely arrange travel for others, and employees who administer business travel processes. The course is broken up into 5 segments and provides more comprehensive guidance to the Business Travel Life Cycle with live demonstrations and participant engagement. Participants must have Microsoft Teams application on laptop or PC with audio/video/chat capabilities. >>Register for LIVE AND INTERACTIVE (Virtual or Classroom) Business Travel Life Cycle
Job Aids
Workday Additional Workday Job Aids are available at the Administrative Resource Center.
Concur Booking Tool
| Completing Concur Profile | Booking Airfare for Another Employee |
| Assigning Travel Assistant | Booking Airfare for a Guest |
| Booking Airfare for Yourself | Changing or Canceling Airfare |
General
| Cash Advance Process |
| Repayment Process for Personal Expense Charged to University Payment Tools (PCard) |
| Running Historical eTravel data in Tableau |
Business Travel Discounts
Airfare Discounts
University business travelers can realize negotiated discounts on published airfare through the carriers listed below when tickets are issued directly with the university’s contracted travel agencies.
- American
- Delta
- Southwest
- United
Airport Parking
Visit links below for rates and reservations for parking at the John Glenn Columbus International Airport:
Hotel / Accommodations
- National hotels may offer discounted rates for university business-related travel when booked with the university’s contracted travel agencies.
- Local (Columbus area) hotels may offer discounted rates for university business-related travel. See Contract Book for options.
- When making reservations inquire about educational institution or government rates (if applicable to the hotel franchise). Be sure to check with the hotel before departure to ensure an OSU ID is acceptable form of government ID for check-in.
Rental Car
The university’s contracted suppliers for vehicle rental services include: National Car Rental, Enterprise Rent-A-Car and Hertz Car Rental.
- Before making a reservation, review the university's business vehicle rental FAQ and Business Rental Summaries for more information on benefits, insurance, international rentals and other general information.
- University business travelers should refer to the Travel Policy and other related policies prior to incurring vehicle rental expenses. Note: University insurance requirements noted in the Travel Policy may not be included with international rentals. Additional fees and insurance requirements may be applicable to the laws of the country/region.
To view rates, insurance details or make a business reservation, go to secured login: Rental Car Discounts.
Personal discounts for leisure travel may be found at Ohio State Human Resources (Buckeye Nation Rewards) and are not monitored by the Ohio State Travel Office.
Ground Transportation (Ride Services)
- Lyft offers a variety of transportation options through Ride Smart, Lyft Concierge, Lyft Pass and more. Get more information.
Travel Resources
Per Diem Rates
International Resources
- Center for Disease Control and Prevention
- Foreign Currency Converter
- Foreign Languages Translation for Travelers
- State Department Passport Information
- State Department Travel Advisories
- Visa and Passport Service
Transportation Resources
See Travel FAQ for frequently asked questions.
Office
Ohio State Travel Office
8 am-5 pm (Mon-Fri)
614-292-9290
travel@osu.edu
Travel News
See university travel news below (and in these archived NewsLink articles).