Training and Job Aids
This 10-minute session is recommended for OSU employees who travel or employees who arrange travel for others. New employees or those with busy schedules will benefit from a brief, high level introduction to OSU Business Travel, with policy highlights, useful resources and directions on where to get help. >> Go to Introduction to Business Travel at OSU
(ONLINE) This self-guided online curriculum is for employees who travel frequently or employees who routinely arrange and process travel on behalf of others. The curriculum is broken into 4 modules that cover the Travel Life Cycle. Learners can add all the modules to their transcript in one curriculum or complete each individually. Modules include: Travel 1: Planning Business Travel (20 minutes); Travel 2: Requesting Business Travel Authorization (30 minutes); Travel 3: Booking and Arranging Business Travel (20 minutes); and Travel 4: Expensing Business Travel (25 minutes). >>Go to ONLINE (Self-Guided) Business Travel LIfe Cycle
(LIVE AND INTERACTIVE) This live and interactive course is for employees who travel frequently, employees who routinely arrange travel for others, and employees who administer business travel processes. The course is broken up into 5 segments and provides more comprehensive guidance to the Business Travel Life Cycle with live demonstrations and participant engagement. Participants can choose the attendance method that suits their preference: In-Person (Classroom) must bring own laptop or Virtual (Teams Meeting) must have Microsoft Teams application on laptop or PC with audio/video/chat capabilities. >>Register for LIVE AND INTERACTIVE (Virtual or Classroom) Business Travel Life Cycle
Workday Additional Workday Job Aids are available at the Administrative Resource Center.
|aUTHORIZATION||eXPENSES & REIMBURSEMENT|
|SA - Create a Spend Authorization||ER - Create an Expense Report (Travel)|
|SA - Find and View Spend Authorization||ER - Find and View Expense Report|
|SA - Edit or Change Spend Authorization||ER - Edit or Change Expense Report|
|SA - Cancel or Close Spend Authorization||ER - Cancel an Expense Report|
|ECM - Find|Create|Change an External Committee Member||ER - Find Reimbursement Payment Information|
Concur Booking Tool
|Completing Concur Profile||Booking Airfare for Another Employee|
|Assigning Travel Assistant||Booking Airfare for a Guest|
|Booking Airfare for Yourself||Changing or Canceling Airfare|
|Cash Advance Process||Mileage Best Practice Graphic Guide|
|Repayment Process for Personal Expense Charged to University Payment Tools (PCard)||Running Historical eTravel data in Tableau|
Business Travel Discounts
University business travelers can realize negotiated discounts on published airfare through the carriers listed below when tickets are issued directly with the university’s contracted travel agencies.
Airport Parking - visit links below for rates, reservations and periodic discounts for parking at the Port Columbus International Airport:
Rental Car - the university’s contracted suppliers for vehicle rental services include: National Car Rental, Enterprise Rent-A-Car and Hertz Car Rental.
To view rates, insurance details or make a business reservation, go to secured login: Rental Car Discounts.
Personal discounts for leisure travel may be found at Ohio State Human Resources (Buckeye Nation Rewards) and are not monitored by the Ohio State Travel Office.
Ground Transportation (Ride Services)