Search for policies, forms and other documents by typing a keyword, or browse by choosing the department and/or type of document from the filters below. This repository includes documents managed by Business and Finance as well as other helpful documents.
Type: Form
IRS confirmation of the University’s exempt status. This letter may be used to verify grantor’s request for evidence of exemption.
Department: Tax OfficeIRS confirmation of the University’s exempt status. This letter may be used to verify grantor’s request for evidence of exemption.
Department: Tax Office- Department: Controller, Financial Training
Use this template only to request new or edit Grant Worktags for non-OSP grants as part of the Create Request questionnaire, when multiple grants are associated with an award. These requests for new grants route for approval by the Controller's Office, creation by the Office of Sponsored Programs, and management by the units
Department: Controller, Foundation Data Model- Department: Controller, Financial Training
AP Banking & Settlement Request
The AP Banking & Settlement Request Form is used to request a stop payment for an issued check. Please read the Electronic Record and Signature Disclosure below and confirm your agreement in order to complete and submit this form.
Many of the fields below are indicated as required and must be complete before the request can be submitted. Once the request is complete and you have signed the form, please press Finish to submit the request to the Central Accounts Payable Banking & Settlement team for review and processing.
Once the transaction has been completed in full (including reissue of payment, if applicable), this form will be viewable on the original PeopleSoft voucher with the invoice backup documentation.
Department: Accounts PayableForm required to document the responsibilities, certification, and authorization associated with the issuance and/or return of an asset for off-campus use. Requires Sender Permissions in DocuSign to fill-in form. See Related Documents for detail.
Department: Controller, Asset Management- Department: General University, Controller
- Department: B&F HR Service Center
- Department: B&F HR Service Center
- Department: Purchasing
Campus Position Hiring Request Form is a standard list of questions that should be considered when hiring a position. The form is required for any positions that workflow to the SFO to approve.
Department: FInancial Planning and Analysis- Department: Risk Management
- Department: Risk Management
FDM Checklist Items for Earnings Operation Intake
Department: Controller, Foundation Data ModelCertificate exempting employees from Columbus Hotel/Motel tax when staying on University business
Department: Tax Office, ControllerCertificate exempting federal excise tax for the purchase of communications services.
Department: Tax Office, Controller- Department: Accounts Payable, Purchasing
- Department: Controller
Convenience Order List
Department: Purchasing- Department: Purchasing
- Department: Risk Management
Form to be completed and submitted to Tax Office for the University’s Ohio Sales Tax filings
Department: B&F Procurement Shared Service Center, Controller, Tax OfficeTo be completed by units providing clothing and uniforms to employees.
Department: Tax Office, Purchasing, Payroll, General University, B&F Procurement Shared Service Center, B&F HR Service CenterMust be received by bank within 60 days from the date of the Bank Statement on which the disputed charge first appeared.
Department: PCard- Department: Risk Management
Use this template to provide additional details when requesting a new or editing an Earnings Operation.
Department: Controller, Foundation Data ModelOffice of Human Resources form for general university use
Department: B&F HR Service Center, Risk Management- Department: Controller
Use this checklist if requesting to decommission an earnings operation
Department: Controller, Foundation Data Model- Department: B&F Procurement Shared Service Center
- Department: Controller
- Department: B&F HR Service Center
- Department: Treasurer
Contact AP for foreign draft request assistance at apbanking@osu.edu.
Department: Accounts Payable- Department: Risk Management
Office of Academic Affairs guide
Department: B&F HR Service Center, Surplus- Department: B&F HR Service Center
- Department: B&F HR Service Center
This form is a decision-making and documentation tool which is to be used by departments when purchasing services from individuals.
Department: PurchasingDownload and sign this form to attach to the Spend Authorization for international business travel when not prompted for the International Acknowledgement of Understanding Questionnaire in Workday. This form is ONLY applicable to Faculty/Staff.
Department: TravelInternal Revenue Service form used for vendor set up to receive payment and Form 1099
Department: Tax Office, Controller- Department: Purchasing
- Department: Travel
- Department: Mail Services
NRA
Department: PurchasingThis form is to be used to request any payment for a Non-Resident Alien (NRA) payee or to request a wire payment for a supplier. Once approved, this form must be downloaded and sent to BF-PRSM-webform@osu.edu as a PDF file.
Department: Purchasing, B&F Procurement Shared Service Center- Department: Treasurer
- Department: B&F HR Service Center
- Department: Central Receiving, Mail Services
This is a substitute form only for instances where a supplier can not submit a supplier-generated invoice.
Department: Accounts Payable, Purchasing- Department: Accounts Payable
- Department: PCard
- Department: PCard
- Department: PCard
- Required for tracking non-travel transactions for Department PCard or Service Center PCard. Fillable PDF available for key entry – download and save to network folder before use.Department: PCard
PCard Tracking Log - B&F Fiscal
EXCLUSIVE USE - For colleges and units that use the B&F Fiscal Service Center
Department: B&F Fiscal Service CenterRequired for tracking travel transactions for Department PCard or Service Center PCard. Fillable PDF available for key entry – download and save to network folder before use.
Department: PCardEXCLUSIVE USE - For colleges and units that use the B&F Fiscal Service Center
Department: B&F Fiscal Service Center- Department: B&F HR Service Center
- Department: Purchasing
- Department: B&F HR Service Center
Use this template for mass requests for Spend Categories, whether it be new or edits to existing values. Limited to three roles (Buyer, Commodity Manager, Procurement Administrator).
Department: Controller, Business Processes, Foundation Data Model- Department: Risk Management
- Department: Risk Management
- Department: Purchasing
- Department: Purchasing
- Department: B&F HR Service Center
- Department: Central Receiving, Mail Services
Requests for Certificates of Insurance
Department: Risk Management- Department: Purchasing
EXCLUSIVE USE - For colleges and units served by B&F Human Resources
Department: B&F HR Service Center- Department: Tax Office, Purchasing, Controller
- Department: Purchasing
- Department: Purchasing
- Department: B&F HR Service Center
- Department: B&F Procurement Shared Service Center, Expenses, Accounts Payable, B&F Fiscal Service Center
- Department: Surplus
- Department: Surplus
- Department: B&F HR Service Center
- Department: Treasurer
- Department: Treasurer
EXCLUSIVE USE - For colleges and units that use the B&F Procurement Shared Service Center
Department: B&F Procurement Shared Service CenterFillable PDF - Download and save to network folder before use or distribution. Must be stored in Workday at the Spend Authorization and/or Expense Report to document relevant comparison. See the Travel Cost Comparison Guide for more details.
Department: Travel- Department: B&F Procurement Shared Service Center
Job aide to assist in evaluating University activities for unrelated business income
Department: Tax Office- Department: Payroll
- Department: Mail Services
- Department: Mail Services
- Department: Risk Management
- Department: Payroll
Effective 01/07/2021: There are several forms inside Workday that are used to request new financial Worktag values or to request edits to existing values. Use the attached reference guide to determine which Workday form is appropriate to use. If requesting an inactivation, you will follow the instructions on the Inactivation Checklist tab in addition to submitting your form. Additional instructions are contained within the reference guide to help you.
Department: Controller
Type: Policy
University policy managed by the Office of Business and Finance
Department: Accounts Payable, General University- Department: General University
- Department: General University, Controller, Asset Management
University policy managed by the Office of Business and Finance
Department: Treasurer- Department: Purchasing
- Department: Risk Management
University policy managed by the Office of Business and Finance
Department: Risk Management- Department: Risk Management
- Department: Risk Management
- Department: Treasurer, General University
University policy managed by the Office of Business and Finance
Department: FInancial Planning and Analysis, Controller- Department: General University, Controller
- Department: B&F Procurement Shared Service Center, Controller, General University, Reimbursements, Travel, Expenses
- Department: Travel, General University
University policy managed by the Office of Business and Finance
Department: Controller, Foundation Data Model- Department: Risk Management
- Department: Travel, General University
- Department: General University, Controller
- Department: General University, Controller
- Department: General University
University policy managed by the Office of Business and Finance
Department: ControllerUniversity policy managed by the Office of Business and Finance
Department: Investments, General University- Department: Mail Services, General University
Beyond the university travel policy, OSP requirements for travel on sponsored programs.
Department: Travel- Department: B&F HR Service Center
- Department: Technology Commercialization Office, General University
- Department: Treasurer, General University
- Department: B&F Procurement Shared Service Center, General University, PCard, Travel
- Department: Expenses, General University, Reimbursements, Treasurer
University policy managed by the Office of the University Registrar
Department: Bursar- Department: B&F Procurement Shared Service Center, Expenses, General University, Purchasing, Reimbursements, Travel
- Department: Travel
- Department: Purchasing, General University
University policy managed by the Office of Business and Finance
Department: General University- Department: General University
- Department: General University, Business Advancement
University policy managed by the Office of Business and Finance
Department: B&F Procurement Shared Service Center, General University, TravelUniversity policy managed by the Office of Business and Finance
Department: General University- Department: General University, Debt Management
University policy managed by the Office of Business and Finance
Department: General UniversityUniversity policy managed by the Office of Administration and Planning
Department: TravelUniversity policy managed by the Office of Business and Finance
Department: Purchasing, Payroll, General University, B&F Procurement Shared Service Center, B&F HR Service CenterUniversity policy managed by the Office of Business and Finance
Department: General University- Department: Risk Management
Type: Other
- Department: Affordability & Efficiency
2025 Pay Period Schedule
Department: Payroll- Department: B&F HR Service Center
- Department: Comprehensive Energy Management
- Department: B&F Engagement
- Department: FInancial Planning and Analysis
- Department: FInancial Planning and Analysis
- Department: Purchasing
- Department: Comprehensive Energy Management
- Department: General University
- Department: Controller, Business Processes
There are several forms inside Workday that are used to request new financial Worktag values or to request edits to existing values. Use the attached reference guide to determine which Workday form is appropriate to use. If requesting an inactivation, you will follow the instructions on the Inactivation Checklist in addition to submitting your form. Additional instructions are contained within the reference guide to help you.
Department: Controller, Foundation Data Model- Department: General University
- Department: Financial Operations
- Department: Risk Management
- Department: FInancial Planning and Analysis
- Department: FInancial Planning and Analysis
- Department: Treasurer
- Department: FInancial Planning and Analysis
- Department: BOT Reports & Presentations
- Department: Controller
- Department: FInancial Planning and Analysis
- Department: FInancial Planning and Analysis
- Department: FInancial Planning and Analysis
- Department: FInancial Planning and Analysis
- Department: FInancial Planning and Analysis
- Department: FInancial Planning and Analysis
- Department: Controller, Business Processes
- Department: B&F HR
- Department: B&F Engagement
- Department: B&F Fiscal Service Center
- Department: DEI
- Department: DEI
- Department: Investments
- Department: B&F HR
- Department: Affordability & Efficiency
OSU internal supplier list
Department: Purchasing- Department: Risk Management
- Department: Payroll
- Department: Payroll
- Department: Treasurer
- Department: B&F HR Service Center
- Department: Purchasing
Reallocator and approver lists 6-22-2017
Department: B&F Procurement Shared Service Center- Department: Treasurer
RFX = Request for Proposal, Information or Quote
Department: Purchasing- Department: B&F HR
- Department: Purchasing
- Department: B&F HR
- Department: Purchasing
- Department: Purchasing
- Department: Purchasing
Through reflection, evaluation and meaningful action, we aim to reinforce our ethical culture and live these shared values to advance our core work of teaching, learning, research and service.
Department: B&F HR Service Center- Department: Purchasing
- Department: B&F HR
- Department: Purchasing
- Department: Purchasing