The Surplus Department is responsible for the disposition of Ohio State property in accordance with university policy. Methods of disposition include, department transfer, public sale, public auction, recycle, and trash. In order to manage the disposition and maximize the return services are provided as described below.


Public sales are back on the 3rd Tuesday of each month!

Follow our Facebook page for updates regarding each monthly sale. 


Our Auction sites will continue to be available on GovDeals.

GovDeal pickups are being scheduled by appointment only. Building access is being kept to a minimum and allowed only by permission. Masks are required for all pickups.

Please contact us with any questions or concerns:


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Surplus Property System upgrades

New functionality for the Surplus Property System (SPS) is on the way, incorporating significant improvements to accessibility, ease of use, and appearance. Equipment coordinators, asset managers, and fiscal associates throughout the university are invited to take a BuckeyeLearn training course to learn more before the changeover in early June.

Read more about the new system

Our Services 

Department Transfer

Transfer Day Information – OSU Surplus Department

Transfer days are held on the first working Monday of each month.  We have not fully opened all of our services up, but we have been helping departments that are in need of specific office items.  With this modified service, departments are asked to schedule a time to come view the transfer items on the first working Monday of each month.  There will be limited spaces available, so please plan and schedule viewing times prior to that Monday.  Please contact the department at or 614-688-3545 to schedule.  All selected items must be picked up by 12:00pm on Friday of the same week.  

To complete the process we (surplus) use a zero dollar Workday non-catalog request (like the zero dollar eRequest previously used) to complete the process.  We (surplus) are still listed as an internal vendor (Surplus Material Disposal) and still require departments to provide a printed copy when picking up all items.  There is a quick bullet point below that outlines the WD request process. 

  • Login to Workday
  • Request to procure goods or services
  • Create Requisition
  • Select – Buckeye Buy
  • Two choices – 1) request non-catalog items or 2) connect to supplier website
  • Request Non-catalog
  • Search vendor – “Surplus Property Disposal”
  • Item line should read something like:
    • 1 – Furniture - $0.00
      • Then in the description please put:
        • Table, desk, and chair for new grad student area (or whatever the items are for)
  • Please make sure to submit and save

Public Sale

Surplus public sales are back!

Public sale days will be held on the third Tuesday of each month from 8:00 AM - 3:00 PM. Featured items include sofas, chairs, tables, monitors and much more. 

Surplus accepts cash & credit cards.

We will give a sneak peak into each months items prior to sale day on our Facebook page.

Upcoming Sale Dates:

  • Tuesday, May 21, 2024
  • Tuesday, June 18, 2024
  • Tuesday, July 16, 2024

Public Auction

Some items based on condition and market demand may be offered for sale to the public through auction on the internet using Using this process maximizes the return on OSU property and allows the public to bid on available items. Buyers must comply with the terms and conditions per the bid posting.


The OSU Surplus Department utilizes several recycling services. Recycling companies and used equipment dealers are enlisted to dispose of equipment not suitable for sale or transfer.


Although the OSU Surplus Department will make every effort to sell or recycle all surplus items received it will unfortunately be required to place some items for disposal as trash.

Shredding Services

Disposal Request Categories

The following item descriptions have been created in SPMS to be selected for shredding services. Each item description below requires a separate entry into the DR. The Surplus department provides a free secure pick up service. Certificates of Destruction will be emailed to the person submitting the DR.

Hard Drives

  • SPMS Item Description: Shredder Service – Extracted Hard Drives Including Server and External HD’s
  • Hard Drives that have been removed from the computer to be shredded will have the serial number recorded and a Certificate of Destruction generated by the Surplus Department. If you have recorded the hard drive serial numbers for reconciliation purposes please email the data to Surplus in an Excel spreadsheet with the serial numbers in a single column. Send the file to The charge for shredding extracted hard drives is $4.00 ea.


Computers Containing Hard Drives

  • SPMS Item Description: Shredder Service – Equipment Containing Hard Drives (computers / servers)
  • Desktops and laptops containing Hard Drives to be shredded will have the asset tag number recorded on the COD and if there is no tag #, the serial number of the hard drive will be recorded once it is removed from the computer. There is no charge for shredding drives removed from the computer by Surplus employees if the rest of the computer is intact.


Tape Drives

  • SPMS Item Description: Shredder Service – Tape Drives
  • Drives must fit in an opening 2” X 5 1/8”. The charge for tape drive shredding is $4.00 ea.


Miscellaneous Items

  • SPMS Item Description: Shredder Service – Misc. (cell phones, flash drives, CD/DVD, floppy discs)
  • These items will not have serial numbers recorded on the Certificate of Destruction. This includes tape drives, cell phones, flash drives, CD/DVD’s, floppy disks, and other media storage devices to be shredded. Please use a separate line for each sub category and insert the total in the Qty. field. The charge for shredding bulk storage media is $.45 per pound.

Other Services

  • Free pick up of items submitted on a Disposal Request
  • Shredding of media storage devices including computer and server hard drives, tape drives, CD/DVD’s, flash drives, and cell phones. 
  • On-site sale of large equipment and property. This is usually conducted through public auction with equipment removal coordinated with the buyer and a department representative. An on-site sale typically requires 15 – 20 days to complete the process.
  • Department rebate program. For items or projects providing a return greater than $5,000, there is potential for the department to receive a rebate based on the selling value of the items.

Items are received on Monday through Friday (except public sale day, the 3rd Tuesday of every month) 7:30 AM to 3:00 PM. A Disposal Request must be submitted and a manifest of items transported must accompany deliveries.


Staff  Contacts

Erik Vargo 
Assistant Manager- Surplus
(614) 688-3545

Spencer Crawford
Manager - PRSM Operations
(614) 688-3754

Shawn Jones
Strategy and Operations Director 
(614) 688-8682

New User Setup Steps

Surplus Property Management System

If your department doesn’t have an authorized person to enter Disposal Requests (DR), or you would like to become authorized to submit DR’s complete the training and request access through the following links:

Department Surplus Managers

The below user guide provides an overview of the process of the Manager role in the Surplus Property Software system. The Manager role in the Surplus Property Software oversees their department, the people with roles in the department, and their addresses/locations related to Surplus. Managers can add and make edits to users, other managers, department addresses, close out Disposal Requests (DRs), and add departments. This user guide includes the functionality of the Department Profile page and provides information on the fields and screen prints to assist with managing departmental addresses, users, and managers. Please note, departments will need approvers. Approvers need to be approved by the SFO and submitted to the Service Desk to add this role. The intended audiences include all department managers of the current version of Surplus Property Software and all new managers to the Surplus system.


 As of FEBRUARY 14, 2024

Surplus is open and operational for department Surplus requests, however, due to extremely high volume, we are experiencing long delays.

Click here for information on Department Transfers.

Contact Us

2650 Kenny Road
Columbus, Ohio 43210

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Organizational chart

Office Hours
See Operations Update for current hours and sales at this time.