Surplus

📅 Transfer Day – Surplus Department (8:00 AM – 3:00 PM)

Department Transfer Days are typically held on the first Monday of each month, with some exceptions when the date falls on a holiday.

Upcoming Transfer Dates

• Monday, December 1, 2025

👉 Subscribe to the Surplus Transfer Calendar

Scheduling a Visit

We ask that departments schedule a time to come view and shop for items. Space is limited, so please book viewing times prior to the Transfer Day.

• Email: surplus@osu.edu
• Phone: 614-688-3545

All selected items must be picked up by 12:00 PM on Friday of the same week, unless Surplus Delivery Services are requested.

Delivery Services

Surplus now offers Delivery Services for items selected during Department Transfers. Please see the Surplus Delivery Services section below for details.

Requesting Items in Workday

To complete the process of requesting furniture items from Surplus, you must create a zero-dollar Non-Catalog Requisition in Workday. Surplus is listed as an internal vendor (Surplus Materials Disposal). Departments are required to provide a printed copy when picking up items.

Quick Guide – Zero-Dollar Requisition (Non-Catalog Request)

1. Create Non-Catalog Requisition in Workday.
   • Job aid: Create a Requisition to Procure Goods and Services
2. Description: e.g., “Chair”
3. Spend Category: e.g., “Furniture – Office (SC10601)”
   • If unsure, use “*Do Not Know (SC99999)”
4. Quantity & Cost: e.g., “Quantity: 1, Unit: Each, Price: $0”
5. Supplier: “Surplus Materials Disposal”
6. Add items → click Add to Cart → Checkout
7. Internal Memo: add request description (e.g., “Chairs and tables for Brutus’ office”)
8. Submit requisition
9. Once approved, bring a printed copy of the Purchase Order to Surplus or contact surplus@osu.edu to request Delivery Services.

Directions to the Surplus Department

We are located in the Central Stores and Receiving Building (2650 Kenny Road).

1. Enter the complex from Kenny Road and immediately turn left onto the service road (parallel to Kenny Rd).
2. Pass the Maintenance Building and our parking lot.
3. Our building (2650) has multiple dock doors. Continue down to dock doors 24–26.
4. Park near the large roll-off dumpsters at dock doors 27–28.
5. Go to the right of the dumpsters, up the stairs — our door is the second on the left.

📞 Call 614-688-3545 upon arrival. This is a secure facility.

Surplus is pleased to now offer delivery services to internal departments that have selected items during Department Transfer day. This is billable service requested via the Workday Buckeye Buy catalog. There are three flat rate options and a custom rate option in the Buckeye Buy catalog.

Reach out to surplus@osu.edu for guidance on which option is best suited for your needs.

General Guidelines:

1. Surplus will offer delivery services on a first come first serve basis and control the overall schedule
2. Surplus does not disassemble or install items.
3. Appointments must include a single point of contact for delivery receipt and sign off

To enter the requisition into workday, you will simply enter a BuckeyeBuy request and select the catalog item that fits your needs. Please see the steps below for an example process.

Surplus Delivery Services (Buckeye Buy)– Small, Mid-size, Large Delivery Charge

 Example Instructions to create requisition for Surplus moving charges (Buckeye Buy Request)

1. In workday, type Create Requisition
2. Requisition Type: Buckeye Buy Request
3. Select: Search Catalog
4. Search “Surplus”
5. Select Delivery Charge – Small, Medium, Large
6. Click the blue “Add to Cart” button
7. Click the blue “Checkout” button
8. Internal Memo: Add description of request. Ex. “Surplus to move 20 book carts from Book Depository to Riffe building.”
9. Click Submit button
10. Send requisition to Surplus@osu.edu

Public Sale Days are held the third Tuesday of each month, 8:00 AM–3:00 PM.
Featured items often include sofas, chairs, tables, bookshelves, monitors, and more.

🚨 Cashless starting August 19, 2025: in alignment with University recommendations, all Surplus public sales are now cashless.
💳 Accepted: credit/debit cards, Apple Pay, Google Pay
❌ Not accepted: cash or checks

We post special offerings and a video sneak peek before each sale on our Facebook page.

Add the sale dates to your calendar: Download the ICS file

Upcoming Sale Dates:

• Tuesday, December 16, 2025
• Tuesday, January 20, 2026
• Tuesday, February 17, 2026

Some items based on condition and market demand may be offered for sale to the public through auction on the internet using GovDeals.com. Using this process maximizes the return on OSU property and allows the public to bid on available items. Buyers must comply with the terms and conditions per the bid posting.

• GovDeals Auction Site: Ohio State University Surplus Department, OH
• Buy It Now Site: Ohio State University Online Storefront, OH

Departments may be eligible to receive a portion of sales revenue through the Surplus Project Rebate Program.

Standard Sales

• Most items sent to Surplus are sold without revenue sharing.
• Routine lots (such as furniture) are generally not eligible for rebates.
• Proceeds from standard sales go back into supporting Surplus operations and offsetting departmental costs.

Projects

• Departments can request that a project be set up at the time of Disposal Request (DR) submission when sending high-value equipment or a group of items expected to generate significant revenue.
• Projects allow departments to participate in revenue sharing when specific thresholds are met.

Threshold Requirement

• A project must generate at least $5,000 in sales to qualify for the rebate program.

Revenue Split

• The standard rebate is a 50/50 split of net proceeds between Surplus and the originating department.

Exceptions

• In certain cases, a higher department share rate than 50/50 may be approved.
• This typically applies when:
  • Items are expected to far exceed the $5,000 threshold, or
  • Surplus involvement is limited, such as remote auctions managed for extension campuses.

Payment Process

• Once items are sold and funds collected, Surplus credits the department’s designated cost center via a Journal Entry (JE).

Next Steps

• To discuss project eligibility when submitting items, please contact surplus@osu.edu

The OSU Surplus Department utilizes several recycling services. Recycling companies and used equipment dealers are enlisted to dispose of equipment not suitable for sale or transfer.

Although the OSU Surplus Department will make every effort to sell or recycle all surplus items received it will unfortunately be required to place some items for disposal as trash.

Data Destruction and eWaste Services

In alignment with ISPCR 15.2: Storage Media Disposal, the Surplus Department provides secure data destruction and e-waste services for all university-owned storage media and electronic equipment.
Depending on the item type and condition, Surplus will determine the appropriate method to ensure compliance and sustainability, including:

• Data Sanitization – securely wiping devices to ISPCR 15.2 standards
• Physical Destruction – shredding, punching, or crushing to render drives inoperable
• Certified Recycling – partnering with approved vendors to ensure materials are sustainably processed

Surplus will determine the appropriate method and is partnered with a certified recycler.

The following subset of categories under Electronics & eWaste replaces all previous computer and shredder service categories. These updates provide clearer descriptions and specific Disposal Request (DR) entry requirements for each item type.

Disposal Request Categories (SPMS)

When submitting a DR, please use the following SPS Item Descriptions, listed under the “Electronics & eWaste – …” dropdown options:

• Free pick up of items submitted on a Disposal Request
• Shredding of media storage devices including computer and server hard drives, tape drives, CD/DVD’s, flash drives, and cell phones.
• On-site sale of large equipment and property. This is usually conducted through public auction with equipment removal coordinated with the buyer and a department representative. An on-site sale typically requires 15 – 20 days to complete the process.
• Department rebate program. For items or projects providing a return greater than $5,000, there is potential for the department to receive a rebate based on the selling value of the items.

Items are received on Monday through Friday (except public sale day, the 3rd Tuesday of every month) 7:30 AM to 3:00 PM. A Disposal Request must be submitted and a manifest of items transported must accompany deliveries.