Surplus

📅 Transfer Day – Surplus Department (8:00 AM – 3:00 PM)

Department Transfer Days are typically held on the first Monday of each month, with some exceptions when the date falls on a holiday.

Upcoming Transfer Dates

• Tuesday, September 3, 2025
• Monday, October 6, 2025
• Monday, November 3, 2025
• Monday, December 1, 2025

👉 Subscribe to the Surplus Transfer Calendar

Scheduling a Visit

We ask that departments schedule a time to come view and shop for items. Space is limited, so please book viewing times prior to the Transfer Day.

• Email: surplus@osu.edu
• Phone: 614-688-3545

All selected items must be picked up by 12:00 PM on Friday of the same week, unless Surplus Delivery Services are requested.

Delivery Services

Surplus now offers Delivery Services for items selected during Department Transfers. Please see the Surplus Delivery Services section below for details.

Requesting Items in Workday

To complete the process of requesting furniture items from Surplus, you must create a zero-dollar Non-Catalog Requisition in Workday. Surplus is listed as an internal vendor (Surplus Materials Disposal). Departments are required to provide a printed copy when picking up items.

Quick Guide – Zero-Dollar Requisition (Non-Catalog Request)

1. Create Non-Catalog Requisition in Workday.
   • Job aid: Create a Requisition to Procure Goods and Services
2. Description: e.g., “Chair”
3. Spend Category: e.g., “Furniture – Office (SC10601)”
   • If unsure, use “*Do Not Know (SC99999)”
4. Quantity & Cost: e.g., “Quantity: 1, Unit: Each, Price: $0”
5. Supplier: “Surplus Materials Disposal”
6. Add items → click Add to Cart → Checkout
7. Internal Memo: add request description (e.g., “Chairs and tables for Brutus’ office”)
8. Submit requisition
9. Once approved, bring a printed copy of the Purchase Order to Surplus or contact surplus@osu.edu to request Delivery Services.

Directions to the Surplus Department

We are located in the Central Stores and Receiving Building (2650 Kenny Road).

1. Enter the complex from Kenny Road and immediately turn left onto the service road (parallel to Kenny Rd).
2. Pass the Maintenance Building and our parking lot.
3. Our building (2650) has multiple dock doors. Continue down to dock doors 24–26.
4. Park near the large roll-off dumpsters at dock doors 27–28.
5. Go to the right of the dumpsters, up the stairs — our door is the second on the left.

📞 Call 614-688-3545 upon arrival. This is a secure facility.

Surplus is pleased to now offer delivery services to internal departments that have selected items during Department Transfer day. This is billable service requested via the Workday Buckeye Buy catalog. There are three flat rate options and a custom rate option in the Buckeye Buy catalog.

Reach out to surplus@osu.edu for guidance on which option is best suited for your needs.

General Guidelines:

1. Surplus will offer delivery services on a first come first serve basis and control the overall schedule
2. Surplus does not disassemble or install items.
3. Appointments must include a single point of contact for delivery receipt and sign off

To enter the requisition into workday, you will simply enter a BuckeyeBuy request and select the catalog item that fits your needs. Please see the steps below for an example process.

Surplus Delivery Services (Buckeye Buy)– Small, Mid-size, Large Delivery Charge

 Example Instructions to create requisition for Surplus moving charges (Buckeye Buy Request)

1. In workday, type Create Requisition
2. Requisition Type: Buckeye Buy Request
3. Select: Search Catalog
4. Search “Surplus”
5. Select Delivery Charge – Small, Medium, Large
6. Click the blue “Add to Cart” button
7. Click the blue “Checkout” button
8. Internal Memo: Add description of request. Ex. “Surplus to move 20 book carts from Book Depository to Riffe building.”
9. Click Submit button
10. Send requisition to Surplus@osu.edu

Public Sale Days are held the third Tuesday of each month, 8:00 AM–3:00 PM.
Featured items often include sofas, chairs, tables, bookshelves, monitors, and more.

🚨 Cashless starting August 19, 2025: in alignment with University recommendations, all Surplus public sales are now cashless.
💳 Accepted: credit/debit cards, Apple Pay, Google Pay
❌ Not accepted: cash or checks

We post special offerings and a video sneak peek before each sale on our Facebook page.

Add the sale dates to your calendar: Download the ICS file

Upcoming Sale Dates:
• Tuesday, August 19, 2025
• Tuesday, September 16, 2025
• Tuesday, October 21, 2025
• Tuesday, November 18, 2025
• Tuesday, December 16, 2025

Some items based on condition and market demand may be offered for sale to the public through auction on the internet using GovDeals.com. Using this process maximizes the return on OSU property and allows the public to bid on available items. Buyers must comply with the terms and conditions per the bid posting.

• GovDeals Auction Site: Ohio State University Surplus Department, OH
• Buy It Now Site: Ohio State University Online Storefront, OH

The OSU Surplus Department utilizes several recycling services. Recycling companies and used equipment dealers are enlisted to dispose of equipment not suitable for sale or transfer.

Although the OSU Surplus Department will make every effort to sell or recycle all surplus items received it will unfortunately be required to place some items for disposal as trash.

Disposal Request Categories

The following item descriptions have been created in SPMS to be selected for shredding services. Each item description below requires a separate entry into the DR. The Surplus department provides a free secure pick up service. Certificates of Destruction will be emailed to the person submitting the DR.

Hard Drives

• SPMS Item Description: Shredder Service – Extracted Hard Drives Including Server and External HD’s
• Hard Drives that have been removed from the computer to be shredded will have the serial number recorded and a Certificate of Destruction generated by the Surplus Department. If you have recorded the hard drive serial numbers for reconciliation purposes please email the data to Surplus in an Excel spreadsheet with the serial numbers in a single column. Send the file to surplus@osu.edu. The charge for shredding extracted hard drives is $4.00 ea.

Computers Containing Hard Drives

• SPMS Item Description: Shredder Service – Equipment Containing Hard Drives (computers / servers)
• Desktops and laptops containing Hard Drives to be shredded will have the asset tag number recorded on the COD and if there is no tag #, the serial number of the hard drive will be recorded once it is removed from the computer. There is no charge for shredding drives removed from the computer by Surplus employees if the rest of the computer is intact.

Tape Drives

• SPMS Item Description: Shredder Service – Tape Drives
• Drives must fit in an opening 2” X 5 1/8”. The charge for tape drive shredding is $4.00 ea.

Miscellaneous Items

• SPMS Item Description: Shredder Service – Misc. (cell phones, flash drives, CD/DVD, floppy discs)
• These items will not have serial numbers recorded on the Certificate of Destruction. This includes tape drives, cell phones, flash drives, CD/DVD’s, floppy disks, and other media storage devices to be shredded. Please use a separate line for each sub category and insert the total in the Qty. field. The charge for shredding bulk storage media is $.45 per pound.

• Free pick up of items submitted on a Disposal Request
• Shredding of media storage devices including computer and server hard drives, tape drives, CD/DVD’s, flash drives, and cell phones.
• On-site sale of large equipment and property. This is usually conducted through public auction with equipment removal coordinated with the buyer and a department representative. An on-site sale typically requires 15 – 20 days to complete the process.
• Department rebate program. For items or projects providing a return greater than $5,000, there is potential for the department to receive a rebate based on the selling value of the items.

Items are received on Monday through Friday (except public sale day, the 3rd Tuesday of every month) 7:30 AM to 3:00 PM. A Disposal Request must be submitted and a manifest of items transported must accompany deliveries.