Surplus

Transfer Day – Surplus Department (8am – 3:00pm)

Department Transfer days are typically held on the first Monday of each month with some exceptions where it falls on a holiday.  

Upcoming Transfer Dates:

• Monday, November 4, 2024
• Monday, December 2, 2024
• Monday, January 6, 2025 

We ask that departments reach schedule a time to come view and shop for items.  There will be limited spaces available, so please plan and schedule viewing times prior to that Monday.  Please contact us at surplus@osu.edu or 614-688-3545 to schedule.  All selected items must be picked up by 12pm on Friday of the same week unless you have requested a delivery service by our department.

Surplus now offers Delivery Services for items selected at department transfers as well. Please see the Surplus Delivery Services section below if you are interested.

To complete the process of requesting furniture items from Surplus, you need create a zero-dollar Non-Catalog Requisition in Workday.  Surplus is listed as an internal vendor (Surplus Materials Disposal) and still require departments to provide a printed copy when picking up all items.  There is a quick guide below that outlines the WD request process. 

Zero-Dollar Requisition Quick Process Outline: (Non-Catalog Request)

1. Create Non-Catalog Requisition in Workday.
   • Job aid: Create a Requisition to Procure Goods and Services
2. Description: ex. “Chair”
3.  Spend Category: ex. “Furniture – Office (SC10601)
   • If you are unsure, use: “*Do Not Know (SC99999)
4. Quantity and Cost: ex. “Quantity 1, Unit of Measure: Each, Price: 0”                             
5. Supplier: – “Surplus Materials Disposal”
6. When you are finished adding items, Click the blue “Add to Cart” button
7. Click the cart icon at the top right and then the blue “Checkout” button
8. Internal Memo: Add description of request. Ex. “Chairs and tables for Brutus’ office”
9. Click Submit button
10. Once your Requisition is approved, please bring a printed copy of the Purchase Order to Surplus for pickup or contact surplus@osu.edu to request Surplus Delivery Services.

Directions To the Surplus Department

We are located in the Central Stores and Receiving Building (2650 Kenny Road).  Once you pull into the complex off from Kenny Road, please take your immediate left turn down the service road (runs parallel with Kenny Rd).  You will pass the Maintenance Building, our parking lot, they you will see our building.  2650 is a long building with many dock doors (garage doors) running down the length of the facility.  Turn right and all the dock doors should be on your left.  Come all the way down towards the end of the building, and we are around dock door number 24, 25 and 26.  You can park in front of one of the large roll-off dumpsters (dock doors 27 & 28).  If you go to the right of the dumpsters, our door is at the top of the stair, the second door on your left.  This is a secure facility, so please call when you arrive (614-688-3545). 

Surplus is please to now offer delivery service to internal departments that have selected items during Department Transfer day. This is billable service requested via the Workday Buckeye Buy catalog. There are three flat rate options and a custom rate option in the Buckeye Buy catalog.

Reach out to surplus@osu.edu for guidance on which option is best suited for your needs.

General Guidelines:

1. Surplus will offer delivery services on a first come first serve basis and control the overall schedule
2. Surplus does not disassemble or install items.
3. Appointments must include a single point of contact for delivery receipt and sign off

Surplus public sales are back!

Public sale days will be held on the third Tuesday of each month from 8:00 AM - 3:00 PM. Featured items include sofas, chairs, tables, bookshelves, monitors and much more. 

Surplus accepts cash & credit cards.

We share any special offerings and give a video sneak peak into each months items prior to sale day on our Facebook page.

Upcoming Sale Dates:

• Tuesday, November 19, 2024
• Tuesday, December 17, 2024
• Tuesday, January 21, 2025

Some items based on condition and market demand may be offered for sale to the public through auction on the internet using GovDeals.com. Using this process maximizes the return on OSU property and allows the public to bid on available items. Buyers must comply with the terms and conditions per the bid posting.

• GovDeals Auction Site: Ohio State University Surplus Department, OH
• Buy It Now Site: Ohio State University Online Storefront, OH

The OSU Surplus Department utilizes several recycling services. Recycling companies and used equipment dealers are enlisted to dispose of equipment not suitable for sale or transfer.

Although the OSU Surplus Department will make every effort to sell or recycle all surplus items received it will unfortunately be required to place some items for disposal as trash.

Disposal Request Categories

The following item descriptions have been created in SPMS to be selected for shredding services. Each item description below requires a separate entry into the DR. The Surplus department provides a free secure pick up service. Certificates of Destruction will be emailed to the person submitting the DR.

Hard Drives

• SPMS Item Description: Shredder Service – Extracted Hard Drives Including Server and External HD’s
• Hard Drives that have been removed from the computer to be shredded will have the serial number recorded and a Certificate of Destruction generated by the Surplus Department. If you have recorded the hard drive serial numbers for reconciliation purposes please email the data to Surplus in an Excel spreadsheet with the serial numbers in a single column. Send the file to surplus@osu.edu. The charge for shredding extracted hard drives is $4.00 ea.

Computers Containing Hard Drives

• SPMS Item Description: Shredder Service – Equipment Containing Hard Drives (computers / servers)
• Desktops and laptops containing Hard Drives to be shredded will have the asset tag number recorded on the COD and if there is no tag #, the serial number of the hard drive will be recorded once it is removed from the computer. There is no charge for shredding drives removed from the computer by Surplus employees if the rest of the computer is intact.

Tape Drives

• SPMS Item Description: Shredder Service – Tape Drives
• Drives must fit in an opening 2” X 5 1/8”. The charge for tape drive shredding is $4.00 ea.

Miscellaneous Items

• SPMS Item Description: Shredder Service – Misc. (cell phones, flash drives, CD/DVD, floppy discs)
• These items will not have serial numbers recorded on the Certificate of Destruction. This includes tape drives, cell phones, flash drives, CD/DVD’s, floppy disks, and other media storage devices to be shredded. Please use a separate line for each sub category and insert the total in the Qty. field. The charge for shredding bulk storage media is $.45 per pound.

• Free pick up of items submitted on a Disposal Request
• Shredding of media storage devices including computer and server hard drives, tape drives, CD/DVD’s, flash drives, and cell phones. 
• On-site sale of large equipment and property. This is usually conducted through public auction with equipment removal coordinated with the buyer and a department representative. An on-site sale typically requires 15 – 20 days to complete the process.
• Department rebate program. For items or projects providing a return greater than $5,000, there is potential for the department to receive a rebate based on the selling value of the items.

Items are received on Monday through Friday (except public sale day, the 3rd Tuesday of every month) 7:30 AM to 3:00 PM. A Disposal Request must be submitted and a manifest of items transported must accompany deliveries.