Frequently Asked Questions
How do I get a printed copy of the University's Financial Report?
Contact Tricia Privette at (614) 688-3728 or Privette.3@osu.edu. If you would like to be added to the annual mailing list, please indicate this.
How do I find keystroke equivalents?
Keystrokes are available through ASSIST.
How do I get a copy of the State of Ohio CAFR?
Call the State of Ohio, Office of Budget and Management at (614)466-4034 to request a printed copy. The report (in PDF format) is also available on their website at: http://obm.ohio.gov/SectionPages/FinancialReporting/default.aspx.
How can I get help with the General Ledger?
Contact the Division of Accounting: glhelpdesk@osu.edu.
How do I set up ChartField values?
The New ChartField Value Request Form is designed as an Excel spreadsheet. There is one page for each ChartField segment (i.e., organization, fund, account, program, project) that is centrally maintained. The spreadsheet may be completed and sent to Chartfield-Request@osu.edu as an attachment to an e-mail message. This message must be sent to Accounting from the e-mail account of the Senior Fiscal Officer or the Chartfield Approver.
Financials Access Request form must also be completed when creating a new Organization value.
How do I obtain a ChartField Reference Guide?
ChartField Reference guides are available from the Corner Store. The Stores stock Number is #53755.
How do I change ChartField values?
To close, inactivate, rename or change project end dates, send an e-mail to Chartfield-Request@osu.edu with the appropriate information.
How can I determine if a ChartField value is valid?
Chartfield Informational Reports are located in eReports/Financials.
The ChartField Reference Guide (revised 6/15/00) contains valid account values as of 6/15/00. This may be useful in determining the proper numeric range for an online search.
Will paper monthly reports be distributed from the PeopleSoft general ledger?
No. You may access and print your reports using the eReports server.
What is the monthly cut-off for interdepartmental billings?
IDB's (both online and interface) may be processed through the end of business on the second working day of the following month.
What is the monthly cut-off for online journal entries?
Online journal entries (excluding IDB's and deposits) may be processed through 7:00 pm on the fifth working day of the following month.
How do I post an entry to the prior month before the monthly cut-off?
Override the system default date by entering a date in the prior month or by clicking on the calendar icon and choosing the appropriate date of the prior month. This may be done only while the prior month is still open (i.e., before the appropriate cut-offs during the following month).
When is the GL system available for online entries and inquiries?
The GL is available from 7:00 am to 7:00 pm each weekday.
Will there be two closings for June at fiscal year-end?
Yes. The first close will follow the normal monthly close schedule. Then, period 12 (June) will re-open for adjusting entries.
Where do I find help with PeopleSoft 8.4?
Help is available through ASSIST or through e-mail at glhelpdesk@osu.edu.