Frequently Asked Questions

Disposition of an asset (e.g. retirement, sale, transfer, et al) must adhere to specific Asset Management policy criteria and properly documented in the Financials system.   A UNIV Asset Maintenance Form must be initiated by the unit and submitted to Asset Management in order for capitalized assets to be removed from the organization's records in the Financials system. OSURF asset retirements must be submitted to OSP Asset Management for approval.

Disposition of an asset (e.g. retirement, sale, transfer, et al) must adhere to specific Asset Management policy criteria and properly documented in the Financials system.  For retirement of non-capitalized assets, see step-by-step ASSIST guide:  Retire an Asset.

To request non-capitalized assets tags, send an email to Asset Management Office including the requestor’s contact information, 5-digit unit number and number of tags needed.

All capitalized assets must be tracked in the Financials system.  For non-capitalized assets, use of the Financials system for tracking is strongly encouraged in preparation for the transition to WorkDay in 2019.

Please refer to the Dean or Vice President of your college and the OSU Surplus Department. 

Go to:  Surplus Property Management System

Authorization to take an asset off campus is at the discretion of the unit’s Asset Coordinator and Dean/VP/SFO/Designee and must be documented on the AM-Asset Off-Camus Stewardship Form.

An employee cannot take possession of an asset without documented authorization from the Dean or Vice President of the College/VP area and the Surplus Department.

To request a replacement tag, send an email to Asset Management Office including the requestor’s contact information, asset IT and tag number.

Proper disposal of an asset must be coordinated with the Surplus Department.

Consult Risk Management for verification of insurance on assets that are in transit or in use off campus.