Frequently Asked Questions

The vendor COVID-19 vaccine requirement applies to all employees of vendors who have been identified as embedded on any Ohio State campus and in any location where the university conducts business. To meet the definition of embedded, the employees must be physically present on an Ohio State property. Vendor employees who do not meet the definition of embedded are encouraged but NOT required to get the COVID-19 vaccine.

• Vendors are also required to affirm that their embedded subcontractors and subconsultants are in compliance with this requirement.

All vendors are expected to evaluate whether they meet the definition of embedded and, when applicable, self-identify as an embedded vendor. Vendors who self-identify as embedded should notify their regular university contact and also affirm their compliance online.

In October and November 2021, Ohio State contacted vendors that the university believed to meet the definition of embedded and asked them to reach out to their regular university contact and to affirm their compliance online.

Vendors should contact their local university representative for additional information.

No

A list of exemptions is available on the university’s Safe and Healthy website. Vendors are expected to evaluate whether their employees meet exemption criteria. Once a determination is made, the vendor should affirm their compliance online.

Vendors who meet the exemption criteria need only complete the form found here. Documentation requests and online forms located at the Safe and Healthy website are for university students, faculty and staff only.

Vendors who first become obligated to meet the vaccine requirement after Dec. 8 deadline, will have 30 days after the contract is fully executed to acquire their first dose and affirm compliance by completing the online form.

During that time period, all vendor employees will be required to test for COVID-19 infection once a week. More information about testing will be made available to any vendor needing to meet that requirement.

For any vendor registered in the Wexner Medical Center’s Vendormate system, credentialing should be verified and submitted similar to other criteria (flu, measles, TB, etc.), with a badge printed and worn while in patientcare areas.  If not credentialed in the system, badges will not print and access to Wexner Medical Center facilities will be denied.

Vendors who have concerns should contact their university representative for additional information. 

Vendors must comply with the Wexner Medical Center's additional vaccine requirements if they have employees who obtain medical center badges regardless of where the primary contact resides - either at the university or medical center. 

Additional information regarding vendor interactions at the medical center can be found here, or contact VendorMaintenance@osumc.edu.