The last check run for Accounts Payable will occur on November 21, 2024 and all approvals will need to be completed prior to 10:00AM on that day. In observance of the Thanksgiving holiday, there will be no check run for the week of November 25-29. Approvals processed after the November 21 deadline, will be included in the December 7 check run.
The Stores and Receiving Building lobby hours for the week of Thanksgiving will be Monday, November 25 from 7:30AM to 4:30PM. Deposits accepted between 10:00AM to 1:00PM.
An Ohio Public Employees Retirement System (OPERS) Independent Contractor/Worker Acknowledgement Form (PEDACKN) is required for:
New independent contractors/sole proprietors Payments that are submitted for an existing independent contractor or sole proprietor
The PEDACKN form is not required for goods purchased or payments such as awards, honorariums, etc.)
Additional details:
OPERS will not accept any type of digital signature including DocuSign. An actual handwritten signature (wet signature) is required. If the services are being provided by someone marked as an LLC and the LLC is marked as “individual-US citizen” or “sole proprietor,” a PEDACKN form is...
All employees are encouraged to log in to Workday as soon as possible and update their specific work space within a building to ensure items are correctly delivered. Please change your work space by following the How to Change Your Work Space job aid. Additionally, your building location in Workday must be correct to effectively change your work space. If your building location is incorrect, only your manager can update that information by following the Change Job Details job aid. Doing this promptly will alleviate future delays in your deliveries.
Following are important procurement-related downtime dates that are necessary as we transition from PeopleSoft to Workday. Please review these dates carefully, mark your calendar with reminders, and prepare now for the supplies and services you will need during downtime. You can also view the workday calendar. For training, check your assigned modules and/or search for “Workday” in BuckeyeLearn.
All actions listed below will resume on January 7, in Workday.
As FY20 nears completion, all invoices, pending approvals, and match exceptions need to be presented for payment or resolution by June 24, 2020.
FY21 invoices and purchase orders will not be processed until Wednesday, July 1, 2020.
Vendor invoices must include these key details: Invoice Number, Invoice Date, Remit to address, valid Purchase Order Number and Invoice Total. Any invoice missing key information cannot be processed and will be returned.
Accounts Payable has recently updated the following forms from pdf format to Docusign:
Payment Request Form - for exclusive use by university departments to request and/or initiate payment Wire Transfer Request - for exclusive use by university departments to request and/or initiate payment by wire transfer
You can view all Accounts Payable Policies and Forms on their website .
If you have questions please email Accounts Payable or call 614-292-6831.
University AP asks for your continued collaboration and support as they prepare to transition to Workday. They will begin reaching out to areas that are still handwriting on invoices to offer alternative suggestions to help prepare for Workday. University AP will also will begin sending out notifications of outstanding vouchers that they need help with. Your assistance is appreciated as we all prepare for Workday go-live! Questions? Email apcustomerservice@osu.edu .
Optical Character Recognition (OCR) Information
Previously announced, Accounts Payable is preparing for the adoption of an Optical Character Recognition (OCR) software that will...
We are excited to announce as part of the OSU Enterprise Project, Accounts Payable is preparing for the adoption of an Optical Character Recognition (OCR) software that will allow us to more accurately and efficiently capture invoice details. In order for us to leverage this software and be better equipped to process invoices timely, we ask that all invoices be sent directly by our suppliers to apinvoices@osu.edu in their original electronic (PDF) format.
If we are unable to receive the original electronic document, Accounts Payable must have a "clean" copy that has been scanned at a resolution of...
As FY19 nears completion all invoices, pending approvals, and match exceptions need to be presented for payment or resolution by June 24, 2019.
FY20 invoices will not be processed until 7/1/19.
If you have any questions, contact customer service team: apcustomerservice@osu.edu or call 614-292-6831.
Note: this deadline is applicable to all University Accounts Payable areas, including Central, Office of Sponsored Programs (OSP) and Project Accounting.
