Following are important procurement-related downtime dates that are necessary as we transition from PeopleSoft to Workday.  Please review these dates carefully, mark your calendar with reminders, and prepare now for the supplies and services you will need during downtime. You can also view the workday calendar. For training, check your assigned modules and/or search for “Workday” in BuckeyeLearn.


All actions listed below will resume on January 7, in Workday.



If you request or approve supplies or services:

12/14    Last day to submit eRequests, including eStores orders and reimbursements

12/17    Last day for college/VP unit approval of eRequests

12/21    Last day for campus Service Centers to process eStores orders

12/30    Last day to approve pending requisitions and purchase orders

12/30    Last day to submit bill-only requisitions


Accounts Payable:

If you request or approve payments:

12/16    Last day to submit manual invoices to Accounts Payable

12/21    Last day for PREP payment entry

12/21    Last day for one-time vendor adds for refunds through PREP

12/30    Last day to resolve match exceptions

12/30    Last day to approve manual invoices


Mail Services:

The new UPS ShipExec system will work during and after the transition to WorkDay.


(CAMPUS)  Plan now for the downtime period.  Requests for goods and/or services not fully executed before December 30 must be re-entered in Workday after January 7.  Requests will not be considered during the downtime period unless they represent a serious and immediate need for goods and/or services vital to maintaining university operations.  Contact your Fiscal Office and/or Service Center representative for further details.