Accounts Payable- Workday is coming!
University AP asks for your continued collaboration and support as they prepare to transition to Workday. They will begin reaching out to areas that are still handwriting on invoices to offer alternative suggestions to help prepare for Workday. University AP will also will begin sending out notifications of outstanding vouchers that they need help with. Your assistance is appreciated as we all prepare for Workday go-live! Questions? Email email@example.com.
Optical Character Recognition (OCR) Information
Previously announced, Accounts Payable is preparing for the adoption of an Optical Character Recognition (OCR) software that will allow to more accurately and efficiently capture invoice details. In order to leverage this software and be better equipped to process invoices timely, they ask the following:
- All invoices should be sent directly by suppliers to firstname.lastname@example.org in their original electronic (PDF) format.
- If they are unable to receive the original electronic document, Accounts Payable must have a "clean" copy that has been scanned at a resolution of 300 dpi and must be free of handwritten information. They ask that OSU departments also communicate to suppliers that invoices be sent directly to email@example.com.
- In the event we have a supplier who is unable to email documents, invoices should be mailed directly to Accounts Payable at 2650 Kenny Road, Columbus, OH 43210, where they will be able to scan the document at the required resolution.
Please note that invoices for the OSU Wexner Medical Center should continue to be sent directly to firstname.lastname@example.org or their office at 660 Ackerman Road, Columbus, OH 43202, with the same considerations for invoice resolution and handwritten information.