All employees are encouraged to log in to Workday as soon as possible and update their specific work space within a building to ensure items are correctly delivered. Please change your work space by following the How to Change Your Work Space job aid. Additionally, your building location in Workday must be correct to effectively change your work space. If your building location is incorrect, only your manager can update that information by following the Change Job Details job aid. Doing this promptly will alleviate future delays in your deliveries.
The launch of Workday Finance and Supply Chain brings with it new terminology- and Buckeye Buy Marketplace! The following may help you navigate the changes:
Prior to Workday Workday 1/7/2021 eStores Team
Marketplace Team
Supplier Website
RoundTrip Section of Buckeye Buy
MyQuote
Marketplace Quotes
(found within the RoundTrip Section of Buckeye Buy)
eStores
Buckeye Buy
(note: Buckeye Buy includes more than just university funded purchases now)
Some former eStores suppliers may not immediately be in Buckeye Buy, due to expired contracts expired or pending updates. Please check back frequently for updates.
Following are important procurement-related downtime dates that are necessary as we transition from PeopleSoft to Workday. Please review these dates carefully, mark your calendar with reminders, and prepare now for the supplies and services you will need during downtime. You can also view the workday calendar. For training, check your assigned modules and/or search for “Workday” in BuckeyeLearn.
All actions listed below will resume on January 7, in Workday.
As we continue to prepare for Workday Go Live, please be aware of the upcoming November deadline affecting Procure-to-pay (P2P) users:
11/23/2020 Last day to submit vendor addition and/or update requests to Vendor Maintenance for processing (includes both internal and external vendors).
The campus and health systems will resume processing new requests January 7, 2021. During the downtime period, requests for goods and services must be made using existing suppliers.
Beginning October 2nd, all Procurement Agreements that require a signature from Purchasing must be processed through OnBase, the university's contracts and agreements management tool.
This new process will replace the BF-PUR-Agreements email. However, this email, will still be available for questions.
Your service center contacts will process the procurement agreements in OnBase for you.
As part of the safe return to campus, every Staff and Faculty member with a planned return date to campus should receive a return-to-campus kit. Departments should procure the kits before their Staff and Faculty return to campus, at no cost through eStores. Please batch your department kits to eliminate extra deliveries on campus. Kits are one per person; student kits are obtained through a separate process .
Staff Return-to-campus kits
Include: one disposable mask, two reusable cloth masks, a thermometer, disinfectant wipes and hand sanitizer.
Order through eStores with item number WK-STAFF...
OSU Stores offers COVID-19 Personal Protective Equipment (PPE) for your department, available to purchase through eStores. See the full listing on item details and numbers for placing your order. Delivery is typically within two days. Questions can be directed to stores@osu.edu .
As FY20 nears completion, all invoices, pending approvals, and match exceptions need to be presented for payment or resolution by June 24, 2020.
FY21 invoices and purchase orders will not be processed until Wednesday, July 1, 2020.
Vendor invoices must include these key details: Invoice Number, Invoice Date, Remit to address, valid Purchase Order Number and Invoice Total. Any invoice missing key information cannot be processed and will be returned.
Accounts Payable has recently updated the following forms from pdf format to Docusign:
Payment Request Form - for exclusive use by university departments to request and/or initiate payment Wire Transfer Request - for exclusive use by university departments to request and/or initiate payment by wire transfer
You can view all Accounts Payable Policies and Forms on their website .
If you have questions please email Accounts Payable or call 614-292-6831.
Blanket Orders are used for transactions that occur very frequently (daily or multiple times a week) have a high variation of product types, undetermined timing and not available in eStores. As a general rule, transactions = a minimum of 48-52 transactions per year.
Your FY21 Blanket and Term requisitions must be received within the time frame of 3/2/20 through 5/15/20 to allow for adequate processing time.
Blanket Order General Guidelines
Please note: Your blanket purchase request will be reviewed for approval by a Purchasing Commodity Manager.
