There are many resources on the Vendor Maintenance website to help you understand and complete your vendor maintenance request. Submitting all of the required information and attachments at once will help expedite your request. Common questions for University requests, processed through the University Purchasing Department include:
What documents are required to request a vendor add or update? University Instructions What documents are required when I need to pay a non-resident alien (NRA) or other foreign supplier? NRA Checklist How do I enter my request once I have all the documents? Vendor Maintenance...
As FY19 nears completion all invoices, pending approvals, and match exceptions need to be presented for payment or resolution by June 24, 2019.
FY20 invoices will not be processed until 7/1/19.
If you have any questions, contact customer service team: apcustomerservice@osu.edu or call 614-292-6831.
Note: this deadline is applicable to all University Accounts Payable areas, including Central, Office of Sponsored Programs (OSP) and Project Accounting.
We are pleased to share that a new Surplus Property System (SPS) is on the way, incorporating significant improvements to accessibility, ease of use and appearance. You are invited to utilize an online training course before the changeover later this month.
The order entry process for the Amazon Business Account has been modified to require a purchase request number prior to check-out. Amazon Business Account orders will be delivered to Columbus campus locations by Central Receiving. Delivery information for Amazon packages is available by tracking number.
Vendor Maintenance has incorporated the use of Visual Compliance as part of the vendor review process. This step is now taken for all New, Reactivation and Update types of Vendor Maintenance requests.
Visual Compliance software allows subscribed users to submit names to be screened automatically against mandatory Restricted and Denied Parties lists to ensure compliance with federal export control regulations and national/international areas of concern.
Checking Visual Compliance prior to creating or updating a vendor in our database helps protect the university by ruling out any conflicts of interest, helps organizations fulfill their screening requirements and prevent business...
The Vendor Setup Form has recently been updated, please remember to reference the link instead of saving to your desktop!
New email fields have been added to help clarify supplier contacts. Internal Language was added to remind all OSU departments to securely send communication containing sensitive information. Read more on University Email Service Encryption .
If you are requesting any action to a university vendor, who does not have forms on file, you may be requested to provide additional information. Incomplete or missing information may delay processing time. See University Vendor Maintenance Request Instructions for...
