Due to the COVID-19 outbreak, local Hotels are extending offers to all employees of The Ohio State University and Wexner Medical Center. The University celebrates these accommodation providers for their continued commitment to The Ohio State University community. Updated 6/1/2020
SpringHill Suites – Columbus OSU
June 1 to August 15, 2020 Discounted rate of $89 plus tax per night for both OSU & OSU Medical guests
Individual reservations and group reservations may be cancelled with no penalty up to the day of arrival No attrition clauses will be required in the group contracts
University AP asks for your continued collaboration and support as they prepare to transition to Workday. They will begin reaching out to areas that are still handwriting on invoices to offer alternative suggestions to help prepare for Workday. University AP will also will begin sending out notifications of outstanding vouchers that they need help with. Your assistance is appreciated as we all prepare for Workday go-live! Questions? Email apcustomerservice@osu.edu .
Optical Character Recognition (OCR) Information
Previously announced, Accounts Payable is preparing for the adoption of an Optical Character Recognition (OCR) software that will...
In June and July 2020, Ohio State will implement Workday for Human Resources, Payroll, Finance and Supply Chain functionality. To ensure that campus areas can continue to provide services throughout the Workday implementation, all areas need to plan ahead.
As a result, Procure to Pay Services/Purchasing will be implementing a time frame for receipt of FY21 Blanket and Term requisitions. Your FY21 Blanket and Term requisitions must be received within the time frame of 3/2/20 through 5/15/20 to allow for adequate processing time.
Blanket Order and Term requisitions received after this date may not...
The Vendor Setup Form has recently been updated. Please remember to reference the link instead of saving to your desktop!
The university has developed standard terms for supplier payments in preparation for the Workday transition. New payment term fields have been added to help with this transition.
The Category Buyer Listing on the Purchasing website has recently been updated. Please remember to reference the link instead of saving to your desktop!
Purchasing recently welcomed Buyers Katrina (Kat) Mooney and Victoria (Tori) Galloway. Their associated categories and default account codes can be found in this document.
Amazon Business Account orders: The order entry process for the Amazon Business Account has been modified to require a purchase request number prior to check-out. Amazon Business Account orders will be delivered to Columbus campus locations by Central Receiving. Delivery information for Amazon business account packages is available by tracking number via Central Receiving .
Amazon Personal purchases placed outside of the business account: To prevent delays in delivery of personal orders placed outside of the business account, all users are advised to either update their delivery address information to their direct campus location,...
The Catering Marketplace supplier website is now available to all Columbus campus eStores users. Because the multi-supplier catalog introduces a significant change in the ordering process for catering services, the existing hosted catalogs for each of the suppliers will also remain in eStores during the pilot period.
University Catering is the only internal supplier included in the catalog. The quote request, review and ordering process for University Catering is the same as all of the external full service caterers. However, the Service Center should choose the internal supplier distribution method when dispatching orders...
We are excited to announce as part of the OSU Enterprise Project, Accounts Payable is preparing for the adoption of an Optical Character Recognition (OCR) software that will allow us to more accurately and efficiently capture invoice details. In order for us to leverage this software and be better equipped to process invoices timely, we ask that all invoices be sent directly by our suppliers to apinvoices@osu.edu in their original electronic (PDF) format.
If we are unable to receive the original electronic document, Accounts Payable must have a "clean" copy that has been scanned at a resolution of...
There are many resources on the Vendor Maintenance website to help you understand and complete your vendor maintenance request. Submitting all of the required information and attachments at once will help expedite your request. Common questions for University requests, processed through the University Purchasing Department include:
What documents are required to request a vendor add or update? University Instructions What documents are required when I need to pay a non-resident alien (NRA) or other foreign supplier? NRA Checklist How do I enter my request once I have all the documents? Vendor Maintenance...