As FY20 nears completion, all invoices, pending approvals, and match exceptions need to be presented for payment or resolution by June 24, 2020.
FY21 invoices and purchase orders will not be processed until Wednesday, July 1, 2020.
Vendor invoices must include these key details: Invoice Number, Invoice Date, Remit to address, valid Purchase Order Number and Invoice Total. Any invoice missing key information cannot be processed and will be returned.
Accounts Payable has recently updated the following forms trom pdf format to Docusign:
Payment Request Form - for exclusive use by university departments to request and/or initiate payment Wire Transfer Request - for exclusive use by university departments to request and/or initiate payment by wire transfer
You can view all Accounts Payable Policies and Forms on their website .
Blanket Orders are used for transactions that occur very frequently (daily or multiple times a week) have a high variation of product types, undetermined timing and not available in eStores. As a general rule, transactions = a minimum of 48-52 transactions per year.
Your FY21 Blanket and Term requisitions must be received within the time frame of 3/2/20 through 5/15/20 to allow for adequate processing time.
Blanket Order General Guidelines
Please note: Your blanket purchase request will be reviewed for approval by a Purchasing Commodity Manager.
Effective today, Magnetic Springs will place all University accounts on a “will call” basis until at least the end of June. What this means is: Magnetic Springs will only deliver to locations that call or email saying that they need water. They will be on campus one day a week, more if needed, to make these deliveries. Magnetic and the University believe this is the best way to continue delivering and keeping employees safe in this time of uncertainty. If you have any...
Due to the COVID-19 outbreak, local Hotels are extending offers to all employees of The Ohio State University and Wexner Medical Center. The University celebrates these accommodation providers for their continued commitment to The Ohio State University community. Updated 5/4/2020
$89 | ***Note: SpringHill Suites has suspended operations through May 31st but has offered additional flexiblity noted below.
SpringHill Suites – Columbus OSU
June 1 to August 15, 2020 Discounted rate of $89 plus tax per night for both OSU & OSU Medical guests
Individual reservations and group reservations may be cancelled with...
University AP asks for your continued collaboration and support as they prepare to transition to Workday. They will begin reaching out to areas that are still handwriting on invoices to offer alternative suggestions to help prepare for Workday. University AP will also will begin sending out notifications of outstanding vouchers that they need help with. Your assistance is appreciated as we all prepare for Workday go-live! Questions? Email firstname.lastname@example.org .
Optical Character Recognition (OCR) Information
Previously announced, Accounts Payable is preparing for the adoption of an Optical Character Recognition (OCR) software that will...
In June and July 2020, Ohio State will implement Workday for Human Resources, Payroll, Finance and Supply Chain functionality. To ensure that campus areas can continue to provide services throughout the Workday implementation, all areas need to plan ahead.
As a result, Procure to Pay Services/Purchasing will be implementing a time frame for receipt of FY21 Blanket and Term requisitions. Your FY21 Blanket and Term requisitions must be received within the time frame of 3/2/20 through 5/15/20 to allow for adequate processing time.
Blanket Order and Term requisitions received after this date may not...