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Group Business Travel

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Call or Email - Group Travel Agent (Domestic & International)

Contact a Group Travel Agent for consultation, quotes or to book group business travel services.  

  • Business Hours:  Monday – Friday: 8 AM – 6 PM ET
  • Call:  (214) 765-6197
  • Email:  osu@scholartrip.com 

OSU Employee ID validation and approved Spend Authorization # required for purchase.  

Call After Hours

Contact After Hours support for emergency requests that cannot be managed during normal business hours. 

  • Hours:  Monday – Friday: 6 PM – 8 AM ET (weekends/holidays all day)
  • Call:  (855) 452-0376

OSU Employee ID validation and approved Spend Authorization # required for purchase.  

Service Fees
Service (group 10+)Fee
Commercial Airfare Booking 
- Per Ticket - Group Airfare (10+ tickets)$15.00
- Per Ticket - Individual Airfare (associated with a group)$15.00
  
Hotel Reservation 
- Per Room - Group Reservation (with airfare booking)$0.00
- Per Room - Group Reservation (without airfare booking)$10.00
  
Ground Transportation Reservation 
- Per Vehicle – Rental car or van (with airfare booking)$0.00
- Per Vehicle – Rental car or van (without airfare booking)$10.00
- Per Bus - Charter bus reservation with group air booking $0.00
  
Changes 
- Per Ticket – Airfare name change, excluding airline fees $25.00
- Per Ticket – Itinerary change, excluding airline fees$25.00
- Per Room – Hotel change$0.00
- Per Vehicle/Bus – Vehicle or charter bus change$0.00
  
Cancellations 
- Per Ticket – Airfare cancellation (less than 90 days)$25.00
- Per Room – Hotel cancellation$0.00
- Per Vehicle/Bus - cancellation$0.00
  
Facilitation of Land Services 
Per program – third party provider payments (by credit card) made by the Contractor on behalf of the University.4% of invoice total
($100 min / $1,000 max). 
 If credit card fee exceeds max (+ 0.5%)
Per program – third party provider payments (by ACH/EFT) made by the Contractor on behalf of OSU.$250.00

 

Group Business Travel:  A group of 10+ individuals that are traveling for university business to a common place for a common purpose, sharing a unique itinerary not related to individual business or athletic travel.