General
How do I reimburse a non resident alien for travel expenses?
Refer to the Administrative Resource Center (ARC) for the related job aids.
Contact Supplier Maintenance for appropriate documentation and taxes. Contact AP Customer Service if you have additional questions.
When can a non resident alien expect payment?
Payment will be made in five to seven days after all paperwork is received in Accounts Payable.
How do I pay or reimburse a non resident alien for work performed outside the US?
Refer to the Administrative Resource Center (ARC) for the related job aids.
Contact Supplier Maintenance for appropriate documentation and taxes. Contact AP Customer Service if you have additional questions.
How do I pay for an honorarium or for services which are performed by a non resident alien while in the US?
Refer to the Administrative Resource Center (ARC) for the related job aids.
Contact Supplier Maintenance for appropriate documentation and taxes. Contact AP Customer Service if you have additional questions.
What if a non resident alien chooses not to complete the Glacier System questionnaire?
AP will be required to withhold 30% for tax from payments for honoraria or services.
Once a non resident alien has completed the Glacier System, what is the next step?
A non resident alien needs to print out the forms as specified in Glacier, sign them and mail them to the address indicated.
Is there a report that will list these payments?
Yes, using the Workday report "Find Payments."
Supplier Payment view access is controlled by Workday security roles. If you are unable to locate a payment, please reach out to AP Customer Service.
I have indicated "Hold for Pick-up" on the reimbursement request in the Travel system. How will this impact the employee who has direct deposit?
The "Hold for Pick-up" designation will not be effective for employees who have direct deposit. The same is true for the "Mail" designation.
I have employees who regularly travel and receive a cash advance. Is this issued as a paper check or direct deposit?
If the employee has direct deposit of their pay, then the cash advance will also be issued as a direct deposit. Employees who receive a paper check for pay purposes will also receive a paper check for reimbursements, including any cash advance.
Can a non-employee have payments deposited directly into their bank account?
Yes, non-employees who will receive on-going payments can be set up to receive electronic payments. Contact the Accounts Payable office at 614-292-6831 to obtain the appropriate form. This is not available for one-time or infrequent payments.