Commercial Insurance Program

• Claims must be reported to the Office of Enterprise Risk Management within 48 hours of the loss or discovery of loss. If this is not possible, then it must be reported as soon as reasonably practicable. Failure to report a claim in a timely manner may result in claim denial. 
• All theft-related claims resulting from suspected theft or vandalism must be reported to the appropriate law enforcement agency immediately. A copy of the filed reports will need to be provided.
• Complete this inventory template for damaged contents  (e.g., furniture, equipment, supplies) and submit to OERM as soon as practicable. Supporting documentation (photos, estimates, invoices, etc.) will be necessary. It is the department or PI’s principal investigator’s (PI) responsibility to notify Asset Management of impacted university assets. Claim reimbursement requests must include copies of supporting documents including, but not limited to, estimates, photographs, invoices, sub-contractor invoices and vendor agreements. Internal property claims will be adjusted  handled in accordance with the terms and conditions of the university’s commercial property insurance policy and existing university contracts and agreements.

• Missing property discovered through general inventory is not covered.
• Deterioration, depletion, rust, corrosion or erosion, wear and tear or latent defect.
• Settling, cracking, shrinking, bulging, or expansion of foundations, floors, walls, ceilings or roofs.
• Resulting from changes in temperature or humidity.
• Resulting from insects, animal or vermin.
• Fungus, mold or mildew.

The Office of Enterprise Risk Management (OERM) purchases commercial liability insurance to address insure the operations and activities of faculty, staff and the university. OERM works at the request of the Office of Legal Affairs to investigate liability incidents and coordinate the claims process.

The university maintains a commercial insurance program for financial protection against liability exposures arising from its activities and operations. 

This program provides coverage for liability associated with, but not limited to, the following:

• Third Party Bodily Injury and Property Damage
• Personal and Advertising Injury
• School Leaders’ Errors and Omissions
• Students in Practicum
• Aviation
• Cyber

The university’s liability and casualty insurance program provides coverage to faculty and staff acting within the scope of their employment, students participating in university approved practicum programs, and to grounds and facilities owned or maintained by the university (unless otherwise dictated by contract).

In general, student organizations are not covered by the university’s insurance program. However, there may be exceptions such as participation in official university sponsored events.

Please report your incident here or reach out to insurance@osu.edu. Any departmental incident report forms should be completed according to your department's policies and procedures. OERM conducts incident investigations at the request of the Office of Legal Affairs and may reach out for additional information if necessary.

All claims made against the university are handled in accordance with Ohio Revised Code 3345.40.

The commercial liability insurance program carries a $5 million per occurrence deductible. For general or premises liability claims, university departments will typically be responsible for the first $100,000 per occurrence and legal fees, if incurred. Other specific types of liability losses may have different deductibles, details of which will be reviewed at the time of the claim filing.

If you have other questions or would like to discuss a particular situation, please reach out to insurance@osu.edu.

Report a claim here:  Report a Claim or email insurance@osu.edu.