Travel process - PSSC

An individual is considered in travel status when traveling on official university business whether or not expenses are to be paid by the university.  The Ohio State University will pay for reasonable and necessary expenses incurred by faculty, staff, students and eligible guests for authorized business travel on behalf of The Ohio State University.  The university’s Travel Policy outlines the policy and processes for traveling on behalf of the university.

Travel should be planned, estimated, and approved prior to the trip.  A Pre-trip Travel authorization should generally be entered into Workday via a Spend Authorization.

UNIVERSITY Travel Office

 

Types of Travel

Individual Travel

An individual is in travel status when traveling on official university business on behalf of the university. All travelers are required to get pre-approval for business travel and its estimated costs. If the individual desires the university to make advanced payments using university procurement methods (PO, PCard), they must obtain an approved Spend Authorization via Workday.

Group Travel

  • Any number of students traveling to the same location, during the same time period, for the same university purpose and are NOT receiving separate reimbursement. This could include faculty/staff serving in a supervisory capacity.
  • Employees who are traveling to the same location, during the same time period, for the same university purpose and are having 1 individual cover all the costs of the trip for the entire group.

If the planned trip meets one of the criteria listed above, you may follow the group travel processes. If it does not meet the above definition, you must follow the individual travel process. Any questions can be referred to your department’s business office or the PSSC.

 

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