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IDB's (both online and interface) may be processed through the end of business on the second working day of the following month.
Online journal entries (excluding IDB's and deposits) may be processed through 7:00 pm on the fifth working day of the following month.
Override the system default date by entering a date in the prior month or by clicking on the calendar icon and choosing the appropriate date of the prior month. This may be done only while the prior month is still open (i.e., before the appropriate cut-offs during the following month).
The GL is available from 7:00 am to 7:00 pm each weekday.
Yes. The first close will follow the normal monthly close schedule. Then, period 12 (June) will re-open for adjusting entries.
Call the State of Ohio, Office of Budget and Management at (614)466-4034 to request a printed copy. The report (in PDF format) is also available on their website at: http://obm.ohio.gov/SectionPages/FinancialReporting/default.aspx.
The New ChartField Value Request Form is designed as an Excel spreadsheet. There is one page for each ChartField segment (i.e., organization, fund, account, program, project) that is centrally maintained. The spreadsheet may be completed and sent to Chartfield-Request@osu.edu as an attachment to an e-mail message. This message must be sent to Accounting from the e-mail account of the Senior Fiscal Officer or the Chartfield Approver.
Financials Access Request form must also be completed when creating a new Organization value.
ChartField Reference guides are available from the Corner Store. The Stores stock Number is #53755.
Chartfield Informational Reports are located in eReports/Financials.
The ChartField Reference Guide (revised 6/15/00) contains valid account values as of 6/15/00. This may be useful in determining the proper numeric range for an online search.
No. You may access and print your reports using the eReports server.
All capitalized assets must be tracked in the Financials system. For non-capitalized assets, use of the Financials system for tracking is strongly encouraged in preparation for the transition to WorkDay in 2019.
Disposition of an asset (e.g. retirement, sale, transfer, et al) must adhere to specific Asset Management policy criteria and properly documented in the Financials system. A UNIV Asset Maintenance Form must be initiated by the unit and submitted to Asset Management in order for capitalized assets to be removed from the organization's records in the Financials system. OSURF asset retirements must be submitted to OSP Asset Management for approval.
Disposition of an asset (e.g. retirement, sale, transfer, et al) must adhere to specific Asset Management policy criteria and properly documented in the Financials system. For retirement of non-capitalized assets, see step-by-step ASSIST guide: Retire an Asset.