Workday Finance and Supply Chain is now live. All Supplier requests should now go through Workday.
Instructions and Support
Forms
Supplier Maintenance FAQ
How do I add a new supplier?
Ohio State end users with access to create requisitions must submit a non-catalog purchase requisition without a supplier. More information for creating the new supplier can be found in the Creating a Supplier Record job aid. In addition, requisitions without a supplier will be further vetted by Service Centers/Buyers, Commodity Managers, and Supplier Administrators. The Supplier Administrator will invite the new prospective supplier after the request has been approved. Once the supplier completes registration and the Supplier Administrator team screens the supplier, the supplier will be created in Workday and the requisition will be fulfilled.
What if my Supplier Request is awaiting action from a Service Center individual who has changed roles or left the University?
Reach out to your Service Center Representative and request that the Supplier Request be reassigned to another member of the Service Center Team. The Service Center Team should email CIO-WorkdaySupplyChainSupport@osu.edu with instructions on who to reassign the Supplier request to from the Service Center team.
Who can I contact regarding my Tax form 1099?
I still have questions. Who can I talk to?
How long does my online Vendor Maintenance request take to process?
How do I access a listing of open POs for my departments?
Visit eReports(link is external). Run the Purchase Order Report (POB101DW) to review the list of outstanding purchase orders with summary and detail information.
I'm unable to attach my .pdf to the Online Vendor Maintenance Form, what is the problem?
The Online Vendor Maintenance form is only supported by Microsoft Internet Explorer (IE). Attachments must not exceed 2MB. (Need to reduce the size of your document?)
Can I use a PCard?
Please utilize the decision tree to determine the preferred procurement method. (By order of Internal Supplier, eStores, PCard, Convenience Order, Purchase Order)
I was told my vendor request was not a “TIN Match” with the IRS. What does this mean?
The vendor's Tax Identification Number (TIN) needs to match the name with IRS files. The university complies with TIN matching all vendors that are created, Reactivated or Re-Opened. This process is completed by the Vendor Maintenance team prior to performing maintenance in PeopleSoft.
Do I need to provide the Vendor Setup Form for a vendor that has been determined appropriate to Reactivate or Re-Open (see question above) when the “W9 Form Scanned” box is checked?
Please contact someone on the Vendor Maintenance Team to determine if appropriate documents are on file. Even if the box is check-marked, it does not guarantee that current and complete documentation is on file. Only Vendor Maintenance staff is able to access this content.