Hiring an intern can seem overwhelming, but this summary below should provide you with everything you need to get started with a step-by-step list and links to resources.
| Step | Action | Owner |
|---|---|---|
1 | Assessing your need. Determine the semester a student intern is needed to meet the required timelines. | Hiring Manager |
2 | Prepare a Position Description. See the Position Description (PD) section to see the required items that must be listed in the PD. Note: At the bottom of the PD, request to have a cover letter and resume provided. | Hiring Manager |
3 | Confirm funding source. Please see the Funding section. | Hiring Manager |
4 | HR approval. Submit to Human Resources (HR) for approval and wage range assignment. Review the Position Description Resources Section and allow 1 week of processing time. | Hiring Manager |
5 | Post job in Workday. Requires Job Management (JM) Supervisory Organization in Workday to post a position and track applicants (contact HR if needed). | Hiring Manager |
6 | Contact the College Partner. Share the internship opportunity (PD, link, and requisition number) with your College Partner. | Hiring Manager |
7 | Screening and interviews. Provide a list of students who have applied for the internship position to the College Partner. Screen candidate resumes, set up interviews, and then conduct interviews. | Hiring Manager
|
8 | Making an offer. Reach out to HR Consultant to make an offer. A verbal offer can be provided to the candidate before a formal offer if desired, once the offer has been approved by HR. Will provide a formal offer letter via Workday, perform a background check, and get the candidate hired in Workday. | Hiring Manager
University HR |
9 | Technical Support. Order computer set up through IT. Log into OSU IT Self-Service to order a “name.#s email” for the intern (University E-mail Service - Student Account Request). When the above is complete, order the following: IT will reach out to schedule the computer installation. | Hiring Manager |
10 | Before the intern's first day. Review office-specific procedures prior to the first day.
| Hiring Manager |
11 | Communication. Notify the Business and Finance Department of the student interns. Provide B&F Director of Communications with the student’s resume, email and start date. B&F Leadership will send a welcome letter to the student and copy the Hiring Manager. | Hiring Manager
Communications Director |
12 | First day and beyond. Make this a welcoming and rewarding experience for this intern by creating agendas as seen in the resources for Onboarding and Evaluations section. | Hiring Managers |
13 | On-going process. Periodic reviews with the intern are required but do not have to be cumbersome. Please see the Resources for Onboarding and Evaluations section below for a sample evaluation. | Hiring Manager |