New Supplier Registration Site

Procure to Pay Services | October 17, 2022

A new Supplier Registration site serves as the registration form for new supplier requests. The site replaces the PDF Vendor Setup Form used by both the university and the Wexner Medical Center. The Supplier Registration site is powered by Workday and will improve the quality of information we gather from suppliers and streamline the supplier request and setup processes.

What’s Changing:

  • The PDF Vendor Setup Form has been replaced with the Workday Supplier Registration site. The site link will be managed centrally by the supplier administrators who will work directly with prospective new suppliers.
  • The request process for adding new suppliers has changed. Ohio State end users with access to create requisitions must submit a non-catalog purchase requisition without a supplier. More information for creating the new supplier can be found in the Creating a Supplier Record(link is external) job aid. In addition, requisitions without a supplier will be further vetted by Service Centers/Buyers, Commodity Managers, and Supplier Administrators. The Supplier Administrator will invite the new prospective supplier after the request has been approved. Once the supplier completes registration and the Supplier Administrator team screens the supplier, the supplier will be created in Workday and the requisition will be fulfilled. 
  • Improved data security with prospective suppliers through the Supplier Registration site.

What's NOT Changing:

  • The Supplier Setup Form will still be used for Misc Payees and Supplier Invoice Requests. 
  • The remaining steps in the Purchase Requisition process will remain the same.
  • The supplier update process will remain the same.

Resources:

Please direct questions about the new Supplier Registration site to the Business and Finance Supplier Maintenance team.

Phone: 614-292-2694
Email: BF-PRSM-WEBFORM@osu.edu

Tags: 
Purchasing