Office of
Business and Finance

Uniprint/ComDoc

Certification and Special Designation:
Buckeye Buy,
Buy Ohio,
Green Options
Category:
Managed Print Program

UniPrint has teamed up with ComDoc to provide multifunction devices (copiers) and desktop printer maintenance.  ComDoc, a Xerox company, provides Xerox’s product and technology innovation.  UniPrint’s and ComDoc’s mission is to determine and deliver the most cost effective solution to meet departmental printing and copying needs.

Each year our university prints approximately 189 million impressions from nearly 7,200 printing devices – 15.9% of these are produced in color. These printing habits have significant, intertwined environmental and economic footprints. Two key prospects have been identified “device right-sizing” and simple behavior modifications. A combination of these opportunities has the potential to significantly reduce your environmental impacts and even reduce your printing related expenses.

  • Items Offered: Copiers/Multi-Functional Devices, Printer Maintenance, Desk Top Printer Toner
  • Designations: Mandated university contract. Buckeye Buy, Green Options, OSU Internal

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Contract Details

  • Contract Source: The Ohio State University
  • Supplier Contract: UNIV: UEC5001588-Comdoc
  • Dates: 01/01/16-6/30/2025
  • Workday Supplier: SPL-0016182
  • Spend Category: Copiers  - SC10729
  • Buckeye Buy Keywords: Uniprint, Comdoc, Toner
Copiers/Multi-functional devices
  • Quotes and billing managed through UniPrint.  

Detailed ordering instructions

  • Requisitions for copiers and MFDs require “special approval” category workflow to Jeff Dible, Director of UniPrint. Some departments own their copiers, MFDs. In these cases, the requisitions are workflowed to UniPrint for evaluation and approval / denial. When processing purchase requests for these requests (renewals of existing devices), insert the word “Renewal” as the first word in the purchase order line item description.

  • Blanket purchase orders cannot be created for copier / printer maintenance. When creating a requisition for these services use the following guidelines:
    • Line 1 of requisition: Estimate of number of b/w copies for one year period; unit cost is the cost-per-copy fee
    • Line 2 of requisition: Estimate of number of color copies for one year period; unit cost is the cost-per-copy fee
    • Line 3 of requisition: Number of months; unit cost is the monthly rental fee (if required)

  • Example​

    • Line 1: Qty: 500,000; UOM: EA; Description: black and white photocopies; Unit Cost: .012
    • Line 2: Qty: 20,000; UOM: EA; Description: color photocopies; Unit Cost: .032
    • Line 3: Qty: 12; UOM: MO; Description: Model XYZ photocopier rental Unit Cost: $43.20
Printer maintenance

Quotes and billing are managed through UniPrint

Desk Top Printer Toner
  • Job aid for locating toner in the ComDoc hosted catalog.
Shipping

  Copiers/Multi-Funtional Devices are delivered and installed by ComDoc

Supplier Account Contact

Bill Matthews
ComDoc onsite account representative and device consultant
Phone: 614-688-7548
Email: matthews.393@osu.edu

Jeff Dible
Uniprint
Phone: 614-292-5312
Email: dible.3@osu.edu

Ohio State Purchasing Contacts​