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For a summary of previous Office Hours content, select applicable month for FY27.
JULY 2026
Travel Updates & Reminders
- Travel Suspension to Select Countries
- Travel suspension remains in effect to/through designated restricted Middle East countries.
- Spend Authorizations involving restricted destinations undergo Travel Office review. Travel agencies and Concur block bookings to restricted locations.
- Units hosting international guests may be responsible for costs related to travel disruptions or extended stays.
- Air Suvidha 2.0 Health Declaration (India)
- India reinstated the Air Suvidha 2.0 Health Declaration requirement effective June 25, 2026. This is required for international travelers entering India.
- Travelers should complete the declaration before departure and retain retain proof of submission for presentation upon arrival if requested.
- The Air Suvidha Self Declaration Form is available directly through the Government of India's Air Suvidha portal.
- Additional screening may occur based on travel history and public health requirements.
- Travelers should review destination entry requirements before international travel.
- Unused Ticket Management Process
- Travelers are responsible for using unused tickets for future business travel before expiration.
- Monitor airline expiration rules—many require travel completion, not just booking, before the expiration date.
- Unused tickets remain in the traveler's Concur profile; Anthony Travel sends reminders at 90 and 60 days before expiration.
- Starting July 2026, unused ticket reports will be provided to Senior Fiscal Officers.
- For non-employee guests and students, consider refundable airfare to avoid managing unused tickets.
- Expense Item Name Changes
- Per diem expense items were renamed for clarity:
- Per Diem (Spend Authorization Use ONLY)
- Per Diem (Expense Report Use ONLY)
- Expense Item changes support improved reporting, compliance, and data accuracy.
- Use 'Actual Meals (In Lieu of Per Diem)' when reimbursing less than the full per diem amount.
- Per diem expense items were renamed for clarity:
- Cash Advance Requests
- The Travel Office will be reviewing cash advance requests under a revised framework designed to reduce reliance on cash advances whenever practical. Cash advances will generally be reserved for circumstances where university payment methods (e.g., PCard) are not available.
- PCard is the preferred payment method for travel expenses. Employee travelers will be expected to use available PCard solutions (e.g. GET PCard).
- Expenses such as memberships and registrations will be directed to the unit’s PCard or their service center.
- Early planning is critical to ensure PCard applications are submitted and approved in advance of travel.
- Post Fiscal Year End Activities (Travel)
- Cleanup of aged Spend Authorizations is underway.
- Spend Authorizations with return dates of July 2025 or earlier are being reviewed for closure.
- Prioritize airfare transactions that loaded into Workday on or before June 30.
- Promptly review and approve Expense Reports submitted by the Travel Office.
- Initiate Customer Invoices for personal airfare included with business travel.
- Travel Office is actively monitoring outstanding transactions and may follow up as needed.
- Cleanup of aged Spend Authorizations is underway.
PCard Updates & Reminders
- PCard Processing - Request to Receipt Timeline
- Submit PCard requests early to support timely issuance.
- Required approvals from the Cost Center Manager and Senior Fiscal Officer may extend processing time.
- The PCard Office should receive the fully approved application at least 2 weeks before the card is needed.
- After the PCard Office orders the card from the bank, allow approximately 5 business days (exceptions may apply) for processing and pick-up notification.
- PCard Pick-up Schedule
- PCard pick-up is available only during designated hours.
- Mondays: 1:00 PM – 4:00 PM
- Wednesdays: 9:00 AM – 12:00 PM
- PCard pick-up location
- 2650 Kenny Road (Stores & Receiving Building)
- Building access is secured; contact the PCard Office upon arrival. Instructions are posted on the front door
- Post Fiscal Year End Activities (PCard)
- Prioritize PCard transactions that loaded into Workday on or before June 30.
- Run Credit Card Transactions-OSU report to identify aged transactions
- Promptly submit and approve Expense Reports
- PCard Office is actively monitoring outstanding transactions and may follow up as needed.
- Coming Soon: Self-Led PCard Training Course anticipated in Fall 2026.
Expense Updates & Reminders
- New Expense Items
- 26 new expense items were added to support improved expense classification and reporting.
- To help users select the appropriate expense item, select the Related Actions icon next to the expense item to review its intended use.
- These changes are part of Phase I of the Spend Category Enhancement Project. Phase II is expected in Fall 2026 and will focus on naming convention improvements.
- Post Fiscal Year End Activities (Expense)
- Aged “Draft” and “In Progress” Expense Reports and Miscellaneous Payment Requests have been queued for cancellation as part of annual cleanup efforts, including:
- Expense Reports created July 1, 2025, or earlier
- Miscellaneous Payments with request dates July 1, 2025, or earlier
- Units may be contacted to help resolve outstanding items before cancellation.