General
I have a payment for an employee who terminated or retired. Will their payment be distributed as a direct deposit?
Contact Payroll for questions.
I'm trying to create a Req/PO and the supplier is inactive. The supplier is an ex-employee. What do I need to do?
Please refer to the Supply Chain section in the Administrative Resource Center (ARC) for the related job aids.
Do students who are employed have payments distributed as a direct deposit?
Yes, hourly and monthly paid students who are active in the Human Resources system are established as vendors in the Accounts Payable system. If the employed student receives his or her pay as a direct deposit then his or her payment will also be processed as a direct deposit and will receive the email notification. Students who receive a paper check for their pay will receive a check mailed to their home address.
If I process a payment for a student who is employed in a different department, will the payment be submitted as a direct deposit?
Yes, as long as the student is active in the Human Resources system and receives their pay as a direct deposit, then his or her payment will also be distributed as a direct deposit.
How frequently does the Accounts Payable system receive employee updates from the Human Resources system?
Updates occur immediately. Updates include new employees, name and address changes as well as bank account changes.
Does the direct deposit of payment affect all companies (University and Health Systems)?
All employee payments, including travel reimbursements will be distributed as direct deposit. All employee payments, including travel reimbursements will be distributed as direct deposit.
What employee payments are issued as a direct deposit?
All employee payments through Accounts Payable, including travel reimbursements, are distributed as direct deposit, provided the employee has elected direct deposit for payroll.
What if I do not have direct deposit for my paycheck, how does this affect my payment?
The University encourages all employees to utilize direct deposit, when possible. If however, you have elected to receive a paper check for your pay, you will also receive any Accounts Payable payments via a paper check mailed to your home. You will not receive an email confirmation.
Will this payment be included in my Form W-2?
The Form W-2 includes salary and wages issued through payroll. As this payment is through Accounts Payable and not Payroll, it is not reported on the Form W-2; however, depending on the reason for this payment, you may receive a Form 1099-MISC.
I have a Flexible Spending Account (health care and/or day care) and receive a reimbursement for that? Will that reimbursement be deposited directly into my bank account?
No, this reimbursement is not issued through Accounts Payable.