Travel Newsletter - January 2020
The latest news and information for Ohio State business travelers. This issue contains the following articles:
- New Travel Benefits
- Important! TSA REAL ID Travel Requirements
- What Information is required for Buying Airfare with the Contracted Agencies?
- Register Now for Online Travel Information Sessions
- Upcoming Training Opportunities
|After more than a year since the adoption of the travel initiative, the travel office has negotiated new benefits for individual business travel. Effective January 1, travel booked through Corporate Travel Planners (CTP) or Concur, the online booking tool will no longer incur agency fees as well as fees for itinerary or name changes. Airline related fees still apply. Additionally, the new contract has expanded car rental services to include Hertz, joining Enterprise and National. For details on benefits and discounts, visit the travel site.|
Time Remaining: 10 months...
The Transportation Security Administration (TSA) is reminding travelers that, beginning October 1, 2020, every traveler must present a REAL ID-compliant driver’s license, or another acceptable form of identification, to fly within the United States. Enforcement begins in 10 months at all U.S. airport checkpoints.
Travelers are responsible for securing the required identification before booking any travel that may incur a loss to the university if the traveler is unable to pass through airport checkpoints.
For more information about flying with a REAL ID and to download and print informational materials, visit tsa.gov/real-id.
Airfare is often the part of trip planning that travelers are most eager to get settled. Booking ahead of time can net some great airfare prices. However, there is a required step before travelers can book airfare with the contracted agencies for business travel.
Whether you are working with one of the university’s contracted agencies or using their online booking tool (Concur) for business travel, you will need the following information:
Even if you are paying for the airfare by personal credit card, you will need an approved T Number to complete the purchase. If you need assistance with obtaining any of the necessary information, contact your Service Center, Cost Center, or the Travel Office.
|These brief CarmenZoom sessions will focus on sharing system functionality and/or procedure steps in the lifecycle of business travel. The Travel Office will deliver a 15-minute demonstration of a specific travel process and address any questions from participants. Register for these online webinars in BuckeyeLearn. They will take place monthly on the following dates:|
Introductory Travel Workshop
This classroom workshop explains the fundamentals of business travel for Ohio State. Targeted to the new traveler or arranger interested in an overview in the basics of traveling on behalf of Ohio State. Register for classroom training or Login for pre-recorded webinar.
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