Workday Finance and Supply Chain is now live. All Supplier requests should now go through Workday.
Instructions and Support
Forms
Supplier Maintenance FAQ
Can I upload the Vendor Setup Form to my eRequest?
Due to the confidentiality of the information contained in the documents we recommend that you do not upload to eRequest. The online Vendor Maintenance request form has layers of security built in to encrypt and protect your uploaded documents.
Can I re-Open my “Closed for Ordering” vendor?
Contact Purchasing to discuss before submitting your request (VM Contacts; or see Category Buyer listing). Certain vendors were closed because they have met specific criteria. Determine the following before submitting a request to Reactivate/Reopen a vendor:
- Can a PCard be used?
- Can an “approved/open for ordering” supplier provide the same goods/service?
- Have I talked to a Senior Buyer or Sourcing Leader in Purchasing?
Should I create a REQ if my vendor ID is closed?
No. Use an eStores supplier or contact Purchasing for an established supplier (Category Buyer listing)
There is a new contract for my specific Category, what do I do with my current PO on the old contract?
Your department should be utilizing current contracts. Finalize invoices and close your PO.
I have a Vendor addition for a specific category, who do I call?
See VM Contacts or the Category Buyer listing. Purchasing will review your request and make a determination on a case by case basis.
I have invoices coming in for payment, but my vendor is closed. What do I do?
POs issued with a vendor ID# marked “Not Open for Ordering” will have no effect on payment activity. You can make changes to the existing PO, but please remember to close the PO when complete.
I need to do a change order to my open PO and my vendor is not available. Can I still do a Change order?
- If the PO was created by a Delegated Buyer, there is no change to the process;
- If the PO was created by Central Purchasing, submit a requisition without the Vendor ID (Vendor is blank), but provide all necessary information for the change. Please remember to close the PO when complete.
My PO is fully expensed, what do I do?
Contact the Accounts Payable or Purchasing to determine if the PO Closure or change order process should be used.
If a vendor is “Approved” but not marked “Open for ordering” what is my next step?
If a vendor is “Approved” but not marked “Open for ordering” what is my next step?
- If you want to create a voucher through PREP for payment: If a vendor is “Approved” but not checked “open for ordering” you can still create a voucher through the PREP system (no additional steps are necessary).
- If you want to create a REQ or PO? Your vendor must be “open for ordering”. You will need to submit a request to “Reactivate/Re-Open” your vendor on the Online Vendor Maintenance Request form
What is the difference between Approved and Inactive?
An “approved” vendor can still create a voucher for payment (see above) but will not allow for the creation of a REQ or PO.