Asset Management Newsletter - May 2019
This issue contains the following articles:
- Asset Coordinator – Knowing your System Roles & Responsibilities
- FY19 PIER Preparation
- FY19 Receipts Deadline for Assets
- Upcoming Training Opportunities
Visit the ASSET MANAGEMENT Website
Asset Management Help | Asset Management Policy | Asset Management Forms | Request a non-capitalized tag
Asset Coordinator – Knowing your System Roles & Responsibilities | ||||||||||||
If you are receiving this newsletter, you are listed as the Asset Coordinator (formerly known as Equipment Coordinator) for one or more units in your College/VP Area. Do you have all of the roles needed to perform your daily tasks as an Asset Coordinator and/or Receiptor? If not, you will need to request these roles after completing the required training. A full list of roles and their required training courses are stored on the Financial Training website. Here are a few that relate to Asset Management: | ||||||||||||
| ||||||||||||
| If you are missing any of these roles, you will need to verify that you have taken all of the required training courses and then submit a Financials System Access Request Form to Data Security for processing. |
FY19 PIER Preparation |
Fiscal year-end is just around the corner, so now is the perfect time to start preparing for your 2019 Physical Inventory and Equipment Review (PIER) report. To make the review and submission process easier, here are a few things you can do prior to year-end:
To view an accurate representation of your unit’s current “in service” assets, you can run the AMB100DW – On-Line Assets and Equipment report in eReports to determine what changes need to be made. Direct any questions to Asset Management at assetmanagement@osu.edu or (614) 292-6048. |
FY19 Receipts Deadline for Assets |
Asset Coordinators must enter receipts for capitalized assets and tracked non-capitalized assets into the Financials system by Tuesday, June 25 in order for the assets to be applied to FY19. In addition, the Asset Management panels in the Financials system will be unavailable from 5PM on Thursday, June 27 until 7AM on Monday, July 1 in preparation for the annual PIER report processing. Direct any questions to Asset Management at assetmanagement@osu.edu or (614) 292-6048. |
Upcoming Training Opportunities
Managing Your Department's Capitalized Equipment |
This four-hour workshop explains the policies and procedures that must be followed when tracking a department’s capitalized assets. This session is targeted to Asset Coordinators, Asset Custodians, and Department Business Officers. Register on BuckeyeLearn.
|
What would you like to hear about in our next newsletter? Share your thoughts!