Travel Office Hours Summary (January-December 2024)

Summary of Travel Office Hours (January-December 2024)

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February - Office Hours Summary

Updates:

  • Travel Office Hours - Offered 1st Tuesday of each month from 10-11:00 a.m. with summary posted at Travel Website (under News). 
  • Ford Recall on Passenger Vans
    • Passenger van rentals have resumed with our contracted agencies.
  • Split Position Functionality for SA's/ER's
    • For employees who hold split positions, functionality will be enabled to select the applicable position when submitting the SA or ER in Workday.  See more information in February 12th NewsLink article.
  • Business Process Notifications for SA/ER's
    • New business process notifications will be sent to Payee and/or EDES when a request: 
      • Has a cash advance included
      • Has the total dollar amount changed from initiation to completion
      • Is cancelled
  • Wire Payments
    • Wire payments are moving to production this week!

Reminders:

  • Travel Information Session: International Travel Join us 02/27/24 from 10-11:30 a.m.
  • Workday Access and Payment Elections
    • Termed employees generally have WD access for 60 days (unless involuntary termination)
    • Payment elections are active for 20 weeks
  • Grid View for ER's
    • Workday does not reccomend using the default "Grid View" for 30+ lines
    • Use "List Detail" view instead to avoid system freeze
  • eTravel data in Tableau
    • Utilize Certified Enterprise Dashboard for historical travel data
    • Dashboard - "Historical eTravel - Travel Request"
  • Business Travel Life Cycle - Live and Interactive
    • February 22nd (virtual): 4/20 – 16 slots available
    • March 20th (in-person): 6/20 – 14 slots available
    • April 23rd (virtual): 0/20 - All slots available
  • Do NOT buy airfare without an approved Spend Authorization!
    • Policy requires an approved SA before purchasing any business travel expenses.
  • FY-End is only five months away – don’t wait, start end of year tasks now!
    • Clean-up incomplete requests in advance of FY-End to reduce overall volume of reconciliation tasks.
    • Reach out to the Travel Office with any questions.

Wire Payment Process for Travel Reimbursements:

  • Job Aids will be published in the Administrative Resource Center (ARC) with helpful tips and guidance on entry
    • Job Aid - "Travel Reimbursement - Wire Payment Process"
    • Job Aid - "Create Supplier Invoice Request"
  • Contacts for questions
    • Travel (travel@osu.edu) - for process/initiation questions
    • AP (apcustomerservice@osu.edu) - for payment questions

January - Office Hours Summary

Updates:

  • Travel Office Hours - Offered 1st Tuesday of each month from 10-11:00 a.m. with summary posted at Travel Website (under News). 
  • Mileage Reimbursement Rate Update
    • Effective January 1, 2024 – the mileage reimbursement rate has increased to 67 cents per mile.
  • Process to Request Wire Payment
    • Additional information and a brief demo will be provided at February Office Hours (02/06/24).

Reminders:

  • Travel Office - Email Replies
    • Check Inbox filters to ensure Travel replies are not sent to your Junk/Spam folder.
    • Emails sent to Travel Mailbox (“travel@osu.edu”) receive a response from “servicedesk@osu.edu”
  • Business Travel Life Cycle - Live and Interactive
    • January 23rd (virtual): 7/20 – 13 slots available
    • February 22nd (virtual): 2/20 – 18 slots available
    • March 20th (in-person): 1/20 – 19 slots available
  • Do NOT buy airfare without an approved Spend Authorization!
    • Policy requires an approved SA before purchasing any business travel expenses.
  • FY-End is only six months away – don’t wait, start end of year tasks now!
    • Clean-up incomplete requests in advance of FY-End to reduce overall volume of reconciliation tasks.
    • Reach out to the Travel Office with any questions.