Travel, PCard and Expense - Office Hours Summary (FY25)
Summary of Travel, PCard and Expense Office Hours (FY25)
JOIN TRAVEL, pcard and expense OFFICE HOURS
July - Office Hours Summary
Travel
Updates:
- Travel Expense Item & Spend Category Updates
- Old Expense Item: Ground Transportation
- (2) New Expense Items: "Ride Share/Taxi" & "Other Ground Transportation"
- Old Expense Item: Travel Booking Service Fee
- New Expense Item: "Agency Service Fee"
- These Spend Categories are turned off for expenses:
- Professional Services - Travel Facilitation (SC10666)
- Transportation not chartered (SC10667)
- Please review available Expense Items and Spend Categories to ensure the appropriate selections are made for reporting purposes
Reminders:
- July 17th (virtual): 10/20 – 10 slots available
- August 20th (virtual): 2/20 – 18 slots available
- September 10th (virtual): 6/20 – 14 slots available
- Do NOT buy airfare without an approved Spend Authorization!
PCard
Updates:
- PCard Application & Maintenance Forms Moving into Workday
- Coming this summer (early-mid August 2024)
- Keep an eye out for additional details in the coming weeks (Newslink)
- Workday Demonstration: PCard Application and Maintenance Form Requests
- When: Wednesday, July 24th, 2024 from 2-3 p.m.
- How to Join: Microsoft Teams Link, found in the News Article on the PCard website
Reminders:
- July 16th (virtual): Full
- August 21st (virtual): 5 spots available
- September 19th (virtual): 19 spots available
- Lost/Stolen PCards
- Must be reported to the bank immediately to maintain dispute rights.
- Dispute Forms
- Dispute Forms must be submitted no later than 60 days after PNC send you the first bill (monthly statement) on which the error or problem occurred.
- Must be attached to the Expense Report
Expense
Updates:
- Non-Travel Reimbursements & Miscellaneous Payments
- Includes tools and job aids, reporting options, FAQs, and news updates
- Miscellaneous Payment - Header Memo
- Header Memo field content will not print on check
Reminders:
- When are payments issued?
- Payments setup for EFT or direct deposit will be queued following the final approval in the daily settlement run at 10:00 AM.
- Payments setup for check issuance (generally a non-employee) will be queued in the next check run following the final approval. Check run takes place every Thursday at 8:00 AM (for OSUP) and 10:00 AM (for UNIV).