Policies and Forms

IRS confirmation of the University’s exempt status. This letter may be used to verify grantor’s request for evidence of exemption.

IRS confirmation of the University’s exempt status. This letter may be used to verify grantor’s request for evidence of exemption.

Use this template only to request new or edit Grant Worktags for non-OSP grants as part of the Create Request questionnaire, when multiple grants are associated with an award. These requests for new grants route for approval by the Controller's Office, creation by the Office of Sponsored Programs, and management by the units

The AP Banking & Settlement Request Form is used to request a stop payment for an issued check. Please read the Electronic Record and Signature Disclosure below and confirm your agreement in order to complete and submit this form.

Many of the fields below are indicated as required and must be complete before the request can be submitted. Once the request is complete and you have signed the form, please press Finish to submit the request to the Central Accounts Payable Banking & Settlement team for review and processing.

Once the transaction has been completed in full (including reissue of payment, if applicable), this form will be viewable on the original PeopleSoft voucher with the invoice backup documentation.

Form required to document the responsibilities, certification, and authorization associated with the issuance and/or return of an asset for off-campus use. Requires Sender Permissions in DocuSign to fill-in form. See Related Documents for detail.

Campus Position Hiring Request Form is a standard list of questions that should be considered when hiring a position.  The form is required for any positions that workflow to the SFO to approve.

FDM Checklist Items for Earnings Operation Intake

Certificate exempting employees from Columbus Hotel/Motel tax when staying on University business

Certificate exempting federal excise tax for the purchase of communications services.

Form to be completed and submitted to Tax Office for the University’s Ohio Sales Tax filings

Must be received by bank within 60 days from the date of the Bank Statement on which the disputed charge first appeared.

Use this template to provide additional details when requesting a new or editing an Earnings Operation.

Office of Human Resources form for general university use

Use this checklist if requesting to decommission an earnings operation

Contact AP for foreign draft request assistance at apbanking@osu.edu.

Office of Academic Affairs guide

This form is a decision-making and documentation tool which is to be used by departments when purchasing services from individuals.

Download and sign this form to attach to the Spend Authorization for international business travel when not prompted for the International Acknowledgement of Understanding Questionnaire in Workday.  This form is ONLY applicable to Faculty/Staff.  

Internal Revenue Service form used for vendor set up to receive payment and Form 1099

NRA

This form is to be used to request any payment for a Non-Resident Alien (NRA) payee or to request a wire payment for a supplier. Once approved, this form must be downloaded and sent to BF-PRSM-webform@osu.edu as a PDF file.

 This is a substitute form only for instances where a supplier can not submit a supplier-generated invoice.

Login to Workday to access PCard Application Request. Refer to Job Aid for navigational guidance. Submission is limited to applicants only.

Login to Workday to access PCard GET Application Request. Refer to Job Aid for navigational guidance. Submission is limited to applicant only.

Login to Workday to access PCard Maintenance Request. Refer to Job Aid for navigational guidance. 

EXCLUSIVE USE - For colleges and units that use the B&F Fiscal Service Center

Required for tracking travel transactions for Department PCard or Service Center PCard.  Fillable PDF available for key entry – download and save to network folder before use.

EXCLUSIVE USE - For colleges and units that use the B&F Fiscal Service Center

Use this template for mass requests for Spend Categories, whether it be new or edits to existing values. Limited to three roles (Buyer, Commodity Manager, Procurement Administrator).

Commercial Property, Cyber Liability, Fine Arts, Foreign Liability, General Liability, Student Practicum Coverage

EXCLUSIVE USE - For colleges and units served by B&F Human Resources

This Stop Payment Request Form is used to request a stop payment for an issued check. Please read the Electronic Record and Signature Disclosure below and confirm your agreement in order to complete and submit this form.

Many of the fields below are indicated as required and must be complete before the request can be submitted. Once the request is complete and you have signed the form, please press Finish to submit the request to the Central Accounts Payable Banking & Settlement team for review and processing.

Once the transaction has been completed in full (including reissue of payment, if applicable), this form will be viewable on the original PeopleSoft voucher with the invoice backup documentation.

EXCLUSIVE USE - For colleges and units that use the B&F Procurement Shared Service Center

Fillable PDF - Download and save to network folder before use or distribution. Must be stored in Workday at the Spend Authorization and/or Expense Report to document relevant comparison.  See the Travel Cost Comparison Guide for more details.

Job aide to assist in evaluating University activities for unrelated business income

Effective 01/07/2021:  There are several forms inside Workday that are used to request new financial Worktag values or to request edits to existing values. Use the attached reference guide to determine which Workday form is appropriate to use. If requesting an inactivation, you will follow the instructions on the Inactivation Checklist tab in addition to submitting your form. Additional instructions are contained within the reference guide to help you.

University policy managed by the Office of Business and Finance

• View summary of 2021 Accounts Payable Policy changes

University policy managed by the Office of Business and Finance

University policy managed by the Office of Business and Finance

University policy managed by the Office of Business and Finance

University policy managed by the Office of Business and Finance

University policy managed by the Office of Business and Finance

University policy managed by the Office of Business and Finance

Beyond the university travel policy, OSP requirements for travel on sponsored programs. 

University policy managed by the Office of the University Registrar

University policy managed by the Office of Business and Finance

University policy managed by the Office of Business and Finance

University policy managed by the Office of Business and Finance

University policy managed by the Office of Business and Finance

University policy managed by the Office of Administration and Planning

University policy managed by the Office of Business and Finance

University policy managed by the Office of Business and Finance

There are several forms inside Workday that are used to request new financial Worktag values or to request edits to existing values. Use the attached reference guide to determine which Workday form is appropriate to use. If requesting an inactivation, you will follow the instructions on the Inactivation Checklist in addition to submitting your form. Additional instructions are contained within the reference guide to help you.

RFX = Request for Proposal, Information or Quote

Through reflection, evaluation and meaningful action, we aim to reinforce our ethical culture and live these shared values to advance our core work of teaching, learning, research and service.