University policy allows selectively differential increases in the instructional fee for professional degrees and Department of Higher Education approved tagged master's programs. Colleges charging differential fees are permitted to retain the differential portion of the instructional fee increase above any change to the university base. The university base has not yet been determined for FY 2019.
|Release of Guidance & Survey||11/22/2017|
|Unit Submission of Completed Survey||1/31/2018|
|Review by SFC - SOFS||2/6/2018 – 2/20/2018|
|Recommendation to SFC||2/27/2018|
Colleges must submit a request during the annual budget process to request a differential fee. These requests will be reviewed by Financial Planning and Analysis and the Student Fee Review Subcommittee of Senate Fiscal. The following information is required to evaluate each request:
|General Fee Information||College, Person Submitting Request, Fee Name, Request Type|
|Proposed Differential Fee Increases||Assuming the university base increase is 0%, enter the total fee increase requested|
for both the instructional fee and the non resident surcharge.
|Estimated Revenue from Increase||Estimate the revenue received from the increases by term.|
|Impact of base increase on instructional fee||If the University base increase is greater than 0%, what is your preference for how the increase is treated? The three options are:|
|Overview of Fee Request||Provide a high level description of the fee, students impacted and reason/need for|
|Population to be Assessed||Detailed descriptions of students to be assessed and the impact per student. If there|
are multiple types of students, please include each.
|Fee Revenue Uses and Benefits to Students||Provide the specific planned use of this new revenue and how this will benefit students. If the fee is required for personnel expenses, please explain why they are needed or essential to the delivery of this course. If the fee is used for capital/infrastructure expenses, please provide additional justification for why this fee is needed and include a timeline for use.|
|Student Consultation Process & Outcome||Consultation must be completed prior to submission. Please provide detail as to how students were engaged and informed about the potential fee (increase). Include how the students were involved in the decision making process, and whether or not they are generally supportive of the proposed fee (increase) and the proposed use of funds. Please provide your communication process for informing students if fee is approved. Supporting documentation that the consultation occurred MUST be emailed to Karen Miller at email@example.com. Documentation may be the minutes of a meeting or a statement signed by your student leaders that they are supportive|
of the proposed fee.
|Role of Fee Revenue in Strategic Plan||How does implementation of this fee (increase) specifically advance and support the unit’s Strategic Plan? How will your ability to reach your goals be hindered if the fee (increase) is not approved?|
|Full Cost Justification of Fee Request||Provide specific calculations of the fee revenue that support the request. Include in the explanation the specific dollar value of the funding gap this fee is addressing and the remaining funding gap if fee is implemented. What will occur if this fee (increase)|
is not approved? Will the unit reallocate or not provide a certain program or service?
|Program Ranking – by National Status and Fees at Peer Institutions||Provide a chart that shows where OSU ranks nationally for this program or major. Provide a chart that clearly demonstrates similar fees at peer institutions and where OSU stands in this continuum if the fee (increase) is approved. Demonstrate the market value for this program for students as they graduate and find employment. As the survey does not easily allow input of charts, you may email any supporting|
documentation to Karen Miller at firstname.lastname@example.org.
|Cost of Delivery in Comparison to other Programs||Demonstrate the cost of delivery and efficiencies achieved in comparison to other programs at OSU or with similar programs at your peer institutions.|
|Impact on Recruitment, Retention, and Diversity||Describe the expected impact on recruitment of new students and retention of existing students, and the diversity of those populations.|
|Impact on Financial Aid for Students||What will be the impact on financial aid in dollars? What will be the source of this financial aid?|
Proposed decreases in fees, including the non‐resident surcharge, financially impact the entire university – not just the initiating unit. Therefore, any such proposal must include both the rationale for the requested change in fees and an analysis of the revenue impact on both college and central revenues.
Note: If a program is requesting implementation of a new differential fee for FY 2019, the college must also provide the Office of Financial Planning & Analysis with a 3‐ to 5-year financial impact projection that includes the number of students impacted, expected growth, and expected revenue generation. The Office of Financial Planning & Analysis, along with the Office of Academic Affairs, will review the proposals in consultation with the initiating college. Proposals for new fee‐paying categories are evaluated based on the overall strength of the proposal and the financial impact to the proposing college, the University, and the students.
This year we are using a Qualtrics survey to collect all information for differential fee requests. All fee requests must be completed and submitted in Qualtrics, in consultation with the college’s Senior Fiscal Officer, by January 31, 2018. Any supplemental documentation may be emailed to Karen Miller at email@example.com.