Last modified: February 25, 2025
Some security roles are inherently paired with others. You may not have to directly request access to the “Typical Security Role’ because your main security role will already be paired. For Example, a Cost Center Manager role will be paired with the Spend Analyst. List of all paired security roles. Use the Default Pairing Rules Tab and use the Primary Security Assignment column to determine if you have access via a paired relationship.
Accounts Payable
| REPORT NAME | REPORT DESCRIPTION | REQUIRED SECURITY ROLE(S) |
|---|---|---|
| Find Supplier Invoice Summary - OSU | This report can be used to view invoice statuses, invoices in match exception and search invoices based on a supplier. The report returns results by each unique invoice and provides invoice header information such supplier, supplier invoice number, invoice amount, due date, discount date, adjustment information. |
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Find Supplier Invoice Details – OSU | This report provides invoice line detail information including all invoice header details found in Find Supplier Invoice Summary - OSU as well as invoice line details such as items purchased, Ship-To Address, quantity of item line purchased etc. It can be used to help support expenses or balances sheet activity in the General Ledger. |
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| Supplier Invoice Overdue Approvals | This report is used to identify any AP invoices that have been loaded to workday and have been awaiting approval for more than two days. This report includes summary invoice information, such as supplier, amount, Purchase Orders, payment terms, as well as awaiting persons, and some funding information. |
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| Find Supplier Invoice Request (SIR) Summary – OSU | Used to report on high level attributes associated with a Supplier Invoice Request. Useful to review requests that may be held up during the business process or get unique counts of activity. Returns results by each unique supplier invoice request submitted. Provides supplier invoice statuses and basic metrics. Allows users to search supplier invoice requests that have been created for a supplier. This report returns one line for each unique supplier invoice request. |
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| Internal Order Billing Supplier Invoice Printing | This report is designed to be used for Internal Service Providers to print copies of their invoices for their customers. It returns basic invoice header and line detail information and allows users to print the report using a formatted OSU PDF using the print button on the bottom left hand corner of the screen. |
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| Find Supplier Invoice Request (SIR) Details – OSU | Used to troubleshoot and investigate Supplier Invoice Requests. Provides information about the detail lines associated with a request including all worktag strings. Provides information on supplier invoice request header as well as line detail information such as funding splits and line item description details. |
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| Find Miscellaneous Payment Request Summary - OSU | This report returns Miscellaneous Payment Request data based on header information such as status, payee, and total amount and can be used for basic metrics and transaction status tracking. |
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| Find Miscellaneous Payment Request Details - OSU | This report provides detailed information on Miscellaneous Payment Requests including header information as well as line details such as funding and item description details when applicable. |
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| OnBase Invoices (Tableau) | Returns invoices that have not posted to Workday and that are still in OnBase due to a variety of issues. The report views provide information on the reason the invoice is being held up in OnBase and allow for searching on invoice amounts, cost centers and suppliers. |
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Accounts Receivable
| Report Name | Report Description | Required Security Role(s) |
|---|---|---|
Customer Invoice Lines with Cost Center | This report provides a list of invoices along with their payment status, aging, collections status, and more. Use it to reconcile open receivables and to follow up with customers who are past due but have not yet been transferred to Collections. Accounts more than 60 days past their due date are transferred to University Collections. |
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General Ledger Balance Using General Ledger Balance for Accounts Receivable Reporting and Reconciliation Tips sheet | This report provides high level account balances by worktag such as cost center, balancing unit, fund, program, project, gift. Use it to ensure totals for accounts receivable are aligned with outstanding invoice balances. |
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Find Customer Invoices for Company | Similar to Customer Invoice Lines with Cost Center, this report provides a list of invoices along with their payment status, aging, collections status, and more. It also offers the ability to find customer invoices billed by a specific Ohio State employee. |
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Find Journal Lines - OSU Using Find Find Journal Lines - OSU for Accounts Receivable Reporting and Reconciliation Tips sheet | Provides journal level detail for any accounting entries processed in the system. Used to support researching detailed journal line detail information. Used to find any journal lines that posted against a specific worktag combination or for particular journal source. To view journals in a summary format use Find Journals - OSU. |
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| Find Customer Payments - OSU | Use this report to find payments applied toward open customer invoices. |
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Procurement
REPORT NAME | REPORT DESCRIPTION | REQUIRED SECURITY ROLE(S) |
|---|---|---|
| Purchase Order Remaining Balances | This report provides purchase order balance information including obligation/encumbrance amounts, invoiced amounts, original PO totals, and any change order totals. This report returns separate lines for each Purchase Order line, and Funding Line Distribution. |
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| Find Purchase Order Summary - OSU | This report provides Purchase Order summary information commonly found in the PO header such as status, supplier, total PO amount, payment terms, as well as a summary of all Worktags used. Additionally, this report provides business process information and can be used to identify the awaiting person for in process transactions. This report returns one line for each unique Purchase Order. |
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| Find Purchase Order Details - OSU | This report provides detailed Purchase Order line information such as funding splits, line descriptions, spend category, supplier, invoice, and receipt information. This report returns one line per unique Purchase Order line and funding line split. |
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Find Requisition Summary – OSU | This report provides Requisition summary information commonly found in the header such as status, total amount, fulfillment source, as well as a summary of all Worktags used. Additionally, this report provides business process information and can be used to identify the awaiting person for in process transactions. This report returns one line for each unique Requisition. |
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| Find Requisition Details – OSU | This report provides detailed Requisition line information such as Worktags, line descriptions, spend category, supplier, invoice, Purchase Order, and receipt information. This report returns one line per unique Requisition line and funding line split. |
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Expenses Travel
REPORT NAME | REPORT DESCRIPTION | TYPICAL SECURITY ROLE(S) REQUIRED |
|---|---|---|
| Find Expense Report Details - OSU | This report provides detailed Expense Report information from expense report lines and itemizations including funding details, expense item, Last 4 digits of PCard, and linked Spend Authorizations when applicable. This report returns one line for each unique Expense Report Line or Itemization. Expense Reports with no lines entered will not populate on this report |
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| Find Expense Report Summary - OSU | This report provides Expense Report summary information such as Payee, Business Purpose, Reimbursement Amount, Company Paid (PCard) Amount, linked Spend Authorizations when applicable, and Business Process information. This report returns one line per unique Expense Report. |
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| Find Spend Authorization Details - OSU | This report provides detailed Spend Authorization Line information including funding details, remaining commitments and available balances, payee, and specific trip details. Additionally, this report may be used to identify Expense Reports that have been linked at the Spend Authorization Line Level. This report returns one line for each unique Spend Authorization Line, Spend Authorizations with no lines entered will not populate on this report. |
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| Spend Authorization Summary – OSU | This report provides Spend Authorization summary information such as payee/traveler, travel dates, business purpose, justification, linked Expense Reports, and Business Process information. This report returns one line for each unique Spend Authorization and can be used to view statuses and basic metrics. |
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| Credit Card Transactions - OSU | This report returns a list of credit card transactions and associated Expense Reports and Expense Report Status, when applicable. This report may be ran for specific card manager/holders, specific cards, or for Cost Centers and Cost Center Hierarchy Level 6. This report may be used to identify Credit Card Transactions that need to be Expensed. |
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| Find Credit Cards - OSU | This report is intended to provide departments and colleges with a listing of cards by Cost Center and Cost Center Hierarchy Level 6. |
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Miscellaneous
REPORT NAME | REPORT DESCRIPTION | TYPICAL SECURITY ROLE(S) REQUIRED |
|---|---|---|
| Business Process Approval Times - Summary Suite | These reports provide metrics for completed transactions by cost center hierarchy. Metrics include the total number of transactions for the funding group, total dollar amount, and the average approval time for each approval role. The approval time is in days and is not specific to business days. Business Process Approval Times - Spend Authorization Summary | Expense Analyst OR Expense Data Entry Specialist (For Spend Authorization and Expense Reports) Spend Analyst (For all other reports) |
| Business Process Approval Times - Detail Suite | This report provides metrics for each individual transaction, the approving workers on the transaction, and the funding information and amount associated with it. Metrics include the total amount of time taken for each approval step, number of times the transaction was edited and resubmitted, number of times it was sent back, and the date and time initiated and completed. The approval time is in days and is not specific to business days. Business Process Approval Times - Spend Authorization Details | Expense Analyst OR Expense Data Entry Specialist (For Spend Authorization and Expense Reports) Spend Analyst (For all other reports) |
| Business Processes Awaiting Action - Summary Suite | This report returns transactions that are awaiting an approval or to do step in the business process. The number of transactions awaiting action, average days since assignment, and average days in progress are displayed by the security group awaiting action. Business Processes Awaiting Action - Requisition Summary | Expense Analyst OR Expense Data Entry Specialist (For Spend Authorizations and Expense Reports) Company Financial Analyst OR Cost Center Accountant (For Journals) Spend Analyst (For all other reports) |
| Business Processes Awaiting Action - Detail Suite | This report returns one row per transaction that is awaiting action in the business process. The output of the report includes who submitted the transaction, security group awaiting action, awaiting persons, days since assignment and days in progress. Business Processes Awaiting Action - Requisition Detail | Expense Analyst OR Expense Data Entry Specialist (For Spend Authorizations and Expense Reports) Company Financial Analyst OR Cost Center Accountant (For Journals) Spend Analyst (For all other reports) |
| Internal Service Provider Billing | Returns Purchase Orders for Internal Suppliers with the PO Status of Issued or Change Order with the Invoicing status Partially Invoiced/Paid or blank. Only returns Purchase Orders that are greater than $0 and only return PO lines that have invoiceable balances remaining. Used by Internal Service Providers to bill customers for services or goods provided. |
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