Operational Reports
Some security roles are inherently paired with others. You may not have to directly request access to the “Typical Security Role’ because your main security role will already be paired. For Example, a Cost Center Manager role will be paired with the Spend Analyst. List of all paired security roles. Use the Default Pairing Rules Tab and use the Primary Security Assignment column to determine if you have access via a paired relationship.
Reports include:
REPORT NAME | REPORT DESCRIPTION | REQUIRED SECURITY ROLE(S) |
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| Find Supplier Invoice Summary - OSU | This report can be used to view invoice statuses, invoices in match exception and search invoices based on a supplier. The report returns results by each unique invoice and provides invoice header information such supplier, supplier invoice number, invoice amount, due date, discount date, adjustment information. |
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| Find Supplier Invoice Details – OSU | This report provides invoice line detail information including all invoice header details found in Find Supplier Invoice Summary - OSU as well as invoice line details such as items purchased, Ship-To Address, quantity of item line purchased etc. It can be used to help support expenses or balances sheet activity in the General Ledger. |
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| Supplier Invoice Overdue Approvals | This report is used to identify any AP invoices that have been loaded to workday and have been awaiting approval for more than two days. This report includes summary invoice information, such as supplier, amount, Purchase Orders, payment terms, as well as awaiting persons, and some funding information. |
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Find Supplier Invoice Request (SIR) Summary – OSU | Used to report on high level attributes associated with a Supplier Invoice Request. Useful to review requests that may be held up during the business process or get unique counts of activity. Returns results by each unique supplier invoice request submitted. Provides supplier invoice statuses and basic metrics. Allows users to search supplier invoice requests that have been created for a supplier. This report returns one line for each unique supplier invoice request. |
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Find Supplier Invoice Request (SIR) Details – OSU | Used to troubleshoot and investigate Supplier Invoice Requests. Provides information about the detail lines associated with a request including all worktag strings. Provides information on supplier invoice request header as well as line detail information such as funding splits and line item description details. |
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| Find Miscellaneous Payment Requests - OSU | This report provides Miscellaneous Payment Requests information including Payee, status, payment category, payment amount, and Worktag information. This report is scheduled for review and possible enhancements in Spring of 2022, it is possible funding splits are not supported in this current version. |
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REPORT NAME | REPORT DESCRIPTION | REQUIRED SECURITY ROLE(S) |
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Purchase Order Remaining Balances | This report provides purchase order balance information including obligation/encumbrance amounts, invoiced amounts, original PO totals, and any change order totals. This report returns separate lines for each Purchase Order line, and Funding Line Distribution. |
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| Find Purchase Order Summary - OSU | This report provides Purchase Order summary information commonly found in the PO header such as status, supplier, total PO amount, payment terms, as well as a summary of all Worktags used. Additionally, this report provides business process information and can be used to identify the awaiting person for in process transactions. This report returns one line for each unique Purchase Order. |
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Find Purchase Order Details - OSU | This report provides detailed Purchase Order line information such as funding splits, line descriptions, spend category, supplier, invoice, and receipt information. This report returns one line per unique Purchase Order line and funding line split. |
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Find Requisition Summary – OSU | This report provides Requisition summary information commonly found in the header such as status, total amount, fulfillment source, as well as a summary of all Worktags used. Additionally, this report provides business process information and can be used to identify the awaiting person for in process transactions. This report returns one line for each unique Requisition. |
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| Find Requisition Details – OSU | This report provides detailed Requisition line information such as Worktags, line descriptions, spend category, supplier, invoice, Purchase Order, and receipt information. This report returns one line per unique Requisition line and funding line split. |
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Reports include:
REPORT NAME | REPORT DESCRIPTION | TYPICAL SECURITY ROLE(S) REQUIRED |
|---|---|---|
Find Expense Reports - OSU | This report returns Expense Report information, which includes the payee, if a corporate credit card was used, total Expense Report amount, status, date submitted, and Worktags use on the Expense Report. This report can be used to identify expensed PCard transactions, as well as reimbursements to employees and External Committee Members. This Report is scheduled to be decommissioned on August 31st, please see Find Expense Report Summary – OSU and Find Expense Report Details – OSU. |
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| Find Expense Report Details - OSU | This report provides detailed Expense Report information from expense report lines and itemizations including funding details, expense item, Last 4 digits of PCard, and linked Spend Authorizations when applicable. This report returns one line for each unique Expense Report Line or Itemization. Expense Reports with no lines entered will not populate on this report |
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| Find Expense Report Summary - OSU | This report provides Expense Report summary information such as Payee, Business Purpose, Reimbursement Amount, Company Paid (PCard) Amount, linked Spend Authorizations when applicable, and Business Process information. This report returns one line per unique Expense Report. |
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| Find Spend Authorization Details - OSU | This report provides detailed Spend Authorization Line information including funding details, remaining commitments and available balances, payee, and specific trip details. Additionally, this report may be used to identify Expense Reports that have been linked at the Spend Authorization Line Level. This report returns one line for each unique Spend Authorization Line, Spend Authorizations with no lines entered will not populate on this report. |
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| Spend Authorization Summary – OSU | This report provides Spend Authorization summary information such as payee/traveler, travel dates, business purpose, justification, linked Expense Reports, and Business Process information. This report returns one line for each unique Spend Authorization and can be used to view statuses and basic metrics. |
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| Credit Card Transactions - OSU | This report returns a list of credit card transactions and associated Expense Reports and Expense Report Status, when applicable. This report may be ran for specific card manager/holders, specific cards, or for Cost Centers and Cost Center Hierarchy Level 6. This report may be used to identify Credit Card Transactions that need to be Expensed. |
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Reports include:
REPORT NAME | REPORT DESCRIPTION | TYPICAL SECURITY ROLE(S) REQUIRED |
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In Progress Business Processes by Cost Center | This report is used to see in progress business process transactions for specific Cost Centers or Cost Center Hierarchy. The business processes include: Expense Reports, Misc Payment Requests, Spend Authorizations and Accounting Journals. This version of the report is used by individuals with Cost Center or Cost Center Hierarchy constrained security. This report source runs on daily basis to bring in prior day's data. This report cannot accommodate funding processed on itemized expense reports at this time. These items show as blank costing. |
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| In Progress Business Processes by Cost Center for Company Level Security | This report is used to see in progress business process transactions for specific Cost Centers or Cost Center Hierarchy. The business processes include: Expense Reports, Misc Payment Requests, Spend Authorizations and Accounting Journals. This version of the report is used specifically by individuals who have Company Lever Security as opposed to Cost Center. This report source runs on daily basis to bring in prior day's data. This report cannot accommodate funding processed on itemized expense reports at this time. These items show as blank costing |
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